President Michels opened the Meeting of the Board of Trustees at 6:00 p.m. and asked Trustee Williams to lead the Pledge of Allegiance. President Michels then asked that the roll be called.

President Michels Trustee Geary, Trustee Johnson, Trustee Williams, Trustee Renk, Trustee Bohler, and Trustee Clark (6:07).

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, and Community Development Director Scott Buening.

Annexation of Dugan Road Properties.

President Michels opened the public hearing at 6:04 p.m. to receive public input for the annexation of properties located on Dugan Road. No member of the audience stepped forward at this time. President Michels then closed the public hearing at 6:06 p.m.

APPOINTMENTS AND PRESENTATIONS

None.

President Michels called for public comment. No one stepped forward and President Michels closed this portion of the agenda.

1. Approval of the January 7^th, 2003 Meeting Minutes.
2. Approval of the January 15^th, 2003 Special Meeting.
3. Approval of Vouchers as presented
4. Resolution of Authorization to enter into a Regional Emergency Management Mutual Aide Agreement with Kane County.

Trustee Geary moved to approve the consent agenda as submitted. Trustee Johnson seconded the motion. President Michels then asked that the roll be called.

Community Development Buening highlighted the area to be annexed and explained that the area encompasses approximately 30 acres of which a large portion is flood plan. The proposed annexation would bring the parcels in with a R-1 zoning. The vacant area would require a PUD (planned Unit Development) prior to be developed.

Trustee Johnson moved to adopt and ordinance Annexing Territory to the Village of Sugar Grove, Kane County, Illinois 7 s 353, 7 S 407 and 7 S 437 Dugan Road and vacant farmland along Dugan Road. Trustee Geary seconded the motion. President then opened the item for discussion and asked if normal development fees could be obtained from this parcel. Director Buening stated that within the PUD process the fees could be requested especially if a zoning change was requested. President Michels asked that Director Buening verify with legal council that this would not be considered contract zoning. President Michels stated that he was concerned with the possibility of giving up fees. President Michel asked what percentage of the vacant area was in the flood plan. Director Buening stated a vast majority of the west end, approximately 7 acres. President Michels stated that the R-1 zoning would allow too small of lots compared with the neighboring homes.

Trustee Geary asked if any of the property owners had sent comments. Director Buening stated he had received no comments. Trustee Bohler asked if the Board would consider tabling the annexation until such time the questions brought forth this evening.

Trustee Johnson withdrew her motion and Trustee Geary withdrew his second. Trustee Bohler moved to table the ordinance Annexing Territory to the Village of Sugar Grove, Kane County, Illinois 7 s 353, 7 S 407 and 7 S 437 Dugan Road and vacant farmland along Dugan Road. Trustee Geary seconded the motion. President Michels then called for a roll call vote.

Director Clifton explained that in order to be reimbursed for the Townships portion of the joint road improvements this intergovernmental agreement must be entered into.

Trustee Geary moved to adopt a Resolution Authorizing President Michels to sign an Intergovernmental Agreement with the Sugar Grove Township for Road Improvement Reimbursement. Trustee Johnson seconded the motion. President Michels called for discussion and hearing none asked that the roll be called.

None.

Director Clifton explained that an incident had occurred with the Windstone Lift Station of which he did not have details and 4 (four) residents were impacted and they have requested to meet with him and member of the Board. President Michels volunteered and ask Director Clifton to setup such meeting.

Trustee Johnson informed the Board and public present that a press release seminar would be held at the Municipal Center on January 30^th at 6:30 p.m.

Trustee Clark asked staff to contact NiCor about the gravel pile left behind in his driveway after NiCor performed work in the area. Staff stated they would be glad too and also stated that any resident who needed assistance when dealing with a utility company in the area was welcome to contact Village Hall. Village Hall staff cannot always resolve the problem but will be more than glad to assist.

President Michel stated that he had attended the swearing in of Representative Hastert as the Speaker of the House and that hearing Speaker Hastert's address made him reflect on goals achieved and goals to be set for the Village. President Michels stated that he would like to see the formation of the Economic Develop Corporation and to have the Comprehensive Land Use Plan updated as soon as possible. President Michels stated that he was proud to be able to say that the goal of being radium complaint by the December 2003 deadline as mandated by the IEPA will be met. Funding also needs to be obtained to be able to implement the Transportation Plan for the Village

President Michels asked that in view of the light agenda the Executive Session that is scheduled to be at the end of the Committee of the Whole be placed on the agenda immediately. It is likely that Closed session will also be needed at the end of the Committee of the Whole meeting if all topics cannot be covered in a timely manner, as President Michels did not want to inconvenience the audience by making them wait an overly long time for the Village Board to reconvene to the Committee of the Whole. Trustee Johnson moved to convene to Executive Session as per the exception to the Open Meetings Act to discuss Personnel, Land Acquisition and Litigation, taking no action and to reconvene to the Committee of the Whole meeting. Trustee Clark seconded motion. President Pro-Tem then asked that the roll be called.

As there was no further business Trustee Johnson moved to adjourn the meeting at 6:55 p.m. to the Committee of the Whole. Trustee Renk seconded the meeting with all in attendance voting Aye. Motion Carried

The Committee of the Whole then immediately convened. The previous roll call stood.

Representatives Dave Rites, Peter Trunwaly, Steve Palo, Chuck Hanlon, John Marten, Steve Menecke presented to the Village Board the pre-concept for property located at Galena Boulevard and Route 56, commonly known as the Cope/Dolan Properties. The presentation consisted of a slide shows and overview of the proposed plan for the area. The representatives then asked Board for their comments regarding the plan.

Trustee Johnson stated that the plan contained numerous lakes and that she would like to see any lakes be deep enough for fishing etc. and not just swampy areas. A senior only component would be nice. The Town Center area should be larger and the plan needs to show more commercial.

Trustee Clark stated that the plan shown is to limited on retail/office space. Trustee Clark, Johnson, and Williams all commented that the buffer between homes and the roads was too small and should be a minimum of 100 feet.

President Michels stated that the setback looked to be to small, as do the lot sizes and that there is not enough commercial. The developer should consider perhaps commercial (mom and pop type stores) with apartments above them. Trustee Bohler stated that this area is very visible and the Board has stated before that the development in this area needs to be special before they, as the Board would consider approving a plan. Townhomes are not special and that is all you will see from Route 56.

Trustee Geary stated that one of the best compliments the Board had ever received was that they had not screwed anything up in this area and to remember that this is a special area. This will be the center of Sugar Grove; it needs a great view, great access and should contain more commercial. It just doesn’t have any appeal.

President Michels stated that the South West portion should be compatible with the Wiseman-Hughes development. The Traffic plan needs to be carefully considered to make this area viable commercial as it should be.

President Michels asked that the Board give all comments to Community Development Director Buening on the pre-concept as presented by the end of January 2003.

At this time President Michels asked that Mr. Vince Volpe of the Aurora Sportsmen’s Club be allowed to address the Board. The Board agreed.

Mr. Volpe asked that the Board consider de-annexation of the Sportsmen’s Club and then annexation with an annexation agreement as its legal council advised the club. The Sportsmen’s Club's Legal Council has advised them that a Special Use would not be sufficient protection for the club, especially in areas pertaining to the lighting needed, the building, gravel parking, fuel storage.

President Michels asked Community Development Director Buening if these things could be covered in a Special Use. Director Buening answered that within the special use process, which staff was prepared to work with the Club on, these items can be worked out. Director Buening stated that in his experience a special use could contain whatever the Board desired and may included variances.

Administrator Eichelberger asked that the Sportsmen’s Club present an itemized list from their legal council that could be forwarded to the Village’ Legal Council. Director Buening stated that he had spoke with council but had not yet obtained a written answer.

Trustee Bohler asked if a Special Use could be revoked. Director Buening answered that unless the provisions of the Special Use were violated or the use was stopped the Special Use was locked.

President Michel asked that legal council’s written opinion be presented to the Board on this matter.

Tabled.

None.

Trustee Johnson moved to convene to Executive Session as per the exception to the Open Meetings Act to discuss Personnel, Land Acquisition and Litigation, taking no action and to adjourn the Committee of the Whole meeting form Executive Session. Trustee Clark seconded the motion. President Pro-Tem then asked that the roll be called.

Meeting was adjourned at 9:05 p.m.

Respectfully submitted,