|
Village
of Sugar Grove Board
Meeting May
20th, 2003 6:00
P.M. President Michels opened
the Meeting of the Board of Trustees at 6:00 p.m. and asked Trustee Williams to
lead the Pledge of Allegiance. President
Michels then asked that the roll be called. Present: President Michels, Trustee
Johnson, Trustee Geary, Trustee Wolf, Trustee Bohler, and Trustee Williams. Absent:
Trustee Clark. Quorum Established. Also
Present: Village Administrator Brent
Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Finance Supervisor Penny
Payton, Public Works Director David Clifton, and Community Development Director
Scott Buening. Public Hearing
None APPOINTMENTS AND
PRESENTATIONS
None. PUBLIC COMMENTS
President Michels called
for public comment. No one stepped
forward and President Michels closed this portion of the agenda.
CONSENT AGENDA
Trustee
Johnson moved to approve the consent agenda as presented.
Trustee Williams seconded the motion.
President Michels then asked that the roll be called.
Motion Carried. GENERAL BUSINESS Approval of the 2003 MFT
Contract
Trustee Johnson moved to
award the contract for the FY 2003 motor Fuel Tax Fund Project to Aurora Black
Top in an amount not to exceed $92,712.25.
Trustee Geary seconded the motion.
President Michels called for discussion and hearing none asked that the
roll be called.
Motion Carried. Resolution
Endorsing the Route 47 Improvement Plan James White, attorney
thanked the Board for their consideration and explained for all present the work
that has went into this plan. President
Michels thanked Mr. White for his assistant and stated that the Village is very
determined to have traffic flow correctly and safely thru the Village while
achieving the ultimate goal of having a good flow to the proposed businesses in
the 47 corridor area. Trustee Geary moved to
approve the Resolution supporting the release of access control rights and the
approval of intersection improvements along IL Route 47 between Bliss Road and
U.S. 30. Trustee Williams
seconded the motion. President
Michels called for any further discussion and hearing none asked that the roll
be called.
Motion Carried. NEW
BUSINESS None. REPORTS
President Michels stated
that the formation of the Economic Development Corporation is moving along
nicely. Seven businesses have
indicated that they would be founding members.
A meeting was held, and by-laws and the Prager report were passed out.
The next step will be the formation of the corporation and the
corporation will then advertise for and hire a director.
Public
Comments
None. Adjournment
As there was no further business President Michels adjourned the Regular Session of the Village Board at 6:35 p.m. and announced that there would be a short break until 6:45 at which time the Committee of the Whole meeting would convene. The Committee of the Whole
convened at 6:45 p.m. The Roll was
then called. Present: President Michels, Trustee
Geary, Trustee Wolf, Trustee Johnson, Trustee Bohler, and Trustee Williams. Absent:
Trustee Clark Quorum
Established. Also Present: Village Administrator Brent
Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Finance Supervisor Penny
Payton, and Community Development Director Scott Buening. Quorum
Established. Presentation to the Sugar
Grove Park District
President Michels presented
to Mr. Siebert, President of the Sugar Grove Park District a check representing
$70,000.00 in 14 installments from May 2003 thru June 2004.
This funding is provided by the Village to help the Park District during
their transition, as they will not receive any tax funds until next yea Administrator Eichelberger
stated that the surplus truck has been sold.
Additionally the Park District will be requesting that a trailer be
allowed to be placed at the Pavilion. Staff
will most likely recommend that the placement be allowed with the understanding
that the Pavilion and Volunteer Park both be taken over immediately by the Sugar
Grove Park District. Staff would
further recommend that a period not to exceed two years be approved for the
placement of the trailer and the Park District immediately take responsibility
for he Volunteer Park restrooms. The Board discussed various options for the Park District to
utilize as office space, however, agreed that a temporary trailer would be the
best option to give the Park District space and their own identity. The Park District has also
requested the demolition of the shed at the west end of the Pavilion and the
concession stand. The Board
discussed the request and was in agreement that the shed should be demolished,
however, the Board and Mr. Siebert agreed that the concession stand should stay.
The concession stand may need renovation, however, the building is sound. Tree Trimming
Agreement - ComEd Public Works Director
Clifton introduced Ms. Marsha Hudson and Mr. Tim Ziget of ComEd.
Director Clifton stated that he could not see any reason not to sign the
agreement and that many of our neighboring communities were not signing until
someone else did. Ms. Hudson stated
that the franchise agreement that was signed in 1992, for a 50-year period
covers the trimming of trees in ROW but not on private property. This agreement covers the trimming of trees on private
property. ANSI standards are to be
followed. ComEd follows a 4-year
plan for tree trimming. The goal is
to keep vegetation trimmed so outages are at a minimum. Mr.
Ziget stated that the ICC is changing the liability and can force a different
trimming standard if an agreement is not in place.
This agreement will protect the consumer as it calls for a notification
period and an appeal process. ComEd
also offers a tree replacement program in which ComEd will pay 50% up to 125.00
for any tree removed that a customer would like replaced. Trustee Geary asked why the
version presented was a redline version and not a clean copy. Ms. Hudson explained
that both the DuKane Valley Council attorney’s and ComEd attorneys have
reviewed and revised the agreement. The
change are left in to show that the changes requested by both sides have been
put in place and approved by each other. ComEd
will not revise or amend the agreement as it imperative that all municipalities
are treated equally. If a
municipality would like to be on a more frequent trimming program this can be
worked out separately, however, the municipality must pay for additional
trimmings. Trustee
Bohler stated that ComEd has removed some venation that he had planted near a
transformer did not replace it and took forever to clean up their mess. Mr. Ziget explained
that no vegetation should be planted within 6 feet of an electrical transformer,
as to leave a clear zone for technicians. IF
a consumer finds a problem with ComEd they should call immediately.
Trustee
Geary asked about the process and if a crew showed up to start trimming a
resident stop them. Mr. Ziget
stated that no crew would continue work when asked to stop on private property.
The crew would pack up and leave and a supervisor would contact the
resident to resolve the issue. The Board consented
to the agreement being placed on the next regular agenda for approval. President Michels
asked Ms. Hudson to follow up on a letter the Village had sent to ComEd asking
for an estimate on burying overhead lines.
Ms. Hudson stated she would follow up on this request. Pre-Concept Review –
Hannaford Farm Subdivision Mr. Jim Saloga, attorney,
Ed Saloga, builder and Tim Bud, builder presented to the Board a concept for the
development of the Hannaford Farm Property.
The
approximate 122-acre property is proposed to have 142 lots of single-family
homes. All homes would be custom
build, have 47.8 acres of open space. All
homes will have side load garages and should be a very exclusive property.
There are not plans for a park outside of open space suitable for a pick
up games. The
Board discussed the need to have organized parks, a homeowners association,
strict standards, bike paths, preservation of the ruralness of Merrill Road,
insuring the safety of those entering and exiting on Merrill Road, the need to
have a traffic study performed, the extension and improvement of Denny Road, a
formal tree study performed and clarification of open space.
It was explained that the parks in other adjacent areas could not be used
for “play parks” as they are homeowner association owned and maintained.
The
Board questioned having a procedure in place to insure that the Sugar Grove Park
District was involved in the park planning process.
Director Buening stated that the Park District would be involved with the
process at the Plan Council level. Director Buening then asked
the Board to forward any additional comments to him by May 30th,
2003. Aurora
Sportsmen’s Club President Michels
asked the representative of the Sportsmen’s Club if they had any questions or
comments for the Board. The
Sportsmen’s Club representatives stated that they were willing to pay
reasonable costs for the de-annexation and annexation process, however, they
would like to have some firm numbers. Director
Buening stated that firm numbers could not be given as the process could vary.
The Sportsmen’s club stated they could produce numerous volunteers to
help with mailings. Director Buening stated that the majority of the costs would
be in legal fees and plan review time. The Board discussed
the process and the individual feelings of the process, Trustees Wolf and
Johnson do not favor de-annexation and would rather continue with the Special
Use process. It was felt that ample
time was given to the owners upon annexation. Mr. Volpe stated that he never had the chance to respond.
Administrator
Eichelberger stated that while it takes only 4 votes to deannex it does take a
majority (5) to annex. However, it
is being assumed that those who are not in favor of the de-annexation would vote
no on a re-annexation. This is most
likely not to occur. It would be a
better assumption that those who voted to annex originally would vote to annex
again, but would vote nay on the de-annexation. The Board
directed staff to work out the details of the de-annexation and annexation with
a special use. Recreational
Equipment in the Right of Ways Administrator
Eichelberger asked the Board to allow the staff to exercise their judgment and
use appropriate discretion in dealing with item in the Right of Ways and on
public property. The Board discussed
the use of dead ends, streets, and cul-de-sacs for equipment.
The Board agreed that staff should use their discretion, however, no
further permanently mounted fixture should be allowed.
The Board would like to see in the future a plan for the circle area near
Dugan Park East. The public should
be told that items should not be permanently left in any ROW. Liquor
Licenses Clerk Welsch
presented to the Village Board various amendments to the current liquor control
code. The Board discussed the
proposed amendments and asked that the following be changed in the proposed
amendments. Initial
application fee of $500.00 Definition of
legally formed not for profit agency. Removal of Parental
liability (to be brought back for further discussion at a later date) Additional
information on training requirements. Remove waiting area
bar classification The Board
asked that sale hours be amended at the next regularly scheduled meeting of June
3rd, 2003 for sale on all days from 8:00 am until 2:00 am. The asked that the proposed amendments be shared with the
Sugar Grove Chamber of Commerce and current liquor license holders and that
their input is obtained and shared with the Board at the time the amendments are
presented in the future. Computer
Use Policy Tabled Closed
Session. Trustee
Geary moved to adjourn to Closed Session to discussion Land Acquisition,
Litigation, and Personnel as per the Exception to the Open Meetings Act and to
adjourn the Regular Meeting. Trustee
Johnson seconded the motion
Motion Carried. Adjournment Meeting was adjourned at
8:55 p.m. Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk |
|
Home • Contact us |