President Michels opened the Meeting of the Board of Trustees at 6:00 p.m. and asked Trustee Wolf to lead the Pledge of Allegiance. President Michels then asked that the roll be called.

Absent: Trustee Clark, and Trustee Williams.

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Finance Supervisor Penny Payton, and Community Development Director Scott Buening.

None

President Michels asked that the Board ratify the appointment Trustee Perry Clark as Village Liaison to the Economic Development Corporation. Trustee Johnson moved to ratify the appointment. Seconded by Trustee Bohler. President Michels then called for a voice vote. All members in attendance voted aye in a voice vote. Motion Carried.

President Michels called for public comment. No one stepped forward and President Michels closed this portion of the agenda.

Trustee Johnson moved to approve the consent agenda as presented. Trustee Bohler seconded the motion. President Michels then asked that the roll be called.

Trustee Johnson moved to adopt a Resolution Approving Temporary Liquor Licenses for the Sugar Grove Corn Boil. Trustee Bohler seconded the motion. President Michels called for any further discussion and hearing none asked that the roll be called.

Trustee Wolf moved to adopt an Ordinance Vacating an Easement for the Rolling Oaks Subdivision. Trustee Johnson seconded the motion. President Michels called for any discussion and hearing none asked that the roll be called

Administrator Eichelberger stated that he had nothing to present at this time; however, as the meeting was running quickly and there would most likely be time prior to the Committee of the Whole he asked that the Board consider adjourning to Closed Session, as there were many items to discuss.

President Michels stated that the Economic Development Corporation by-laws called for a member of the Village staff to be assigned as a liaison as well as a Board member at the Administrator’s discretion. Administrator Eichelberger stated that he intended to appoint Mr. Buening to this position.

President Michels asked that staff convey to Village Attorney Steve Andersson that the Village had received a commendation from Judge Williams on their selection of Attorney Andersson as the Village’s Attorney. Judge Williams commented on Attorney Andersson great professionalism and skills.

Trustee Wolf asked that staff include in the next budget a sidewalk plan for the areas that do not now have sidewalks. This could be a multi year project but the Village should be proactive and put in sidewalks in those areas in town where there are none.

Cliff Dreyer, 325 Maple Street addressed the Board with his concerns of inadequate drainage flow caused by the berm near his residence and the weeds on the berm. Mr. Dreyer asked that the Board consider having the Berm removed and to in the mean time start fining the owner for non-compliance with the weed ordinance. Mr. Dreyer also asked why the Village mowed the Berm behind Village Hall if the Village did not own that berm. Clerk Welsch explained that while a private individual had bought the berm behind the Village Hall at tax sale, the berm was deed for municipal use as a berm. The Village did look into reacquiring the property, however, the land trust that bought it was not interested, and as the property cannot be built on the Village pursed it no farther as it really is a Municipal Use Parcel.

Staff explained they were pursing the owner of the berm located near Mr. Dreyer’s house and would have the berm cut.

As there was no further business President Michels called for a motion to adjourn to Executive Session at 6:20 to discuss Land Acquisition, Personnel and Litigation as per the exception to the opening meetings act and to adjourn the regular session of the Board from Executive Session, taking no action. Motion made by Trustee Johnson and Seconded by Trustee Geary. A roll call vote was then called.

The Committee of the Whole convened at 6:45 p.m. The Roll was then called.

President Michels, Trustee Geary, Trustee Wolf, Trustee Johnson, Trustee Bohler, Trustee Clark, and Trustee Williams.

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Finance Supervisor Penny Payton, and Community Development Director Scott Buening.

Public Works Supervisor Brad Merkel explained that there 636 water meters and radio transponders needed to complete the meter change out program that was began in December 2002.

Trustee Johnson asked how the Village would be handling those that didn’t respond to the request to change out their meter. Staff answered that most residents were being cooperative. The first step in getting a residents attention is to estimate their water usage until the meter is changed. The most drastic step is to have water turned off until the resident complied however; staff is not in favor of that step at this time.

The Board asked how long the change out would take to complete. Mr. Merkel stated if the project began in July in would most likely be completed by the end of October.

The Board approved of this item being placed on the July 1^st, 2003 agenda for approval.

Public Works Supervisor Brad Merkel explained that the contract presented this evening was for the same company that did the first round of change outs. The company’s personnel was extremely polite and efficient and staff recommends that Professional Meters Inc be approved to install the water meters and transponders at a cost of $66.50 per meter with a total cost of $42,294.00.

The Board agreed with Mr. Merkel’s recommendation and asked that the contract be placed on the July 1^st, 2003 agenda for approval.

Public Works Supervisor Brad Merkel explained that Public Works department requited replacement truck for the 1991 International Dump Truck. Prairie International who is the stated approved bidder can supply the need truck. Administrator Eichelberger stated that there was a communication error in the budget process and a 5-yard truck was budgeted and a 10-yard was requested. The 10-yard is approximately $11,500.00 more that budgeted however the Water/Sewer fund has a health balance and can absorb the additional cost. The total cost of the truck is $88,574.00, including plow, spreader, and lettering.

Trustee Geary moved to adjourn to Closed Session to discussion Land Acquisition, Litigation, and Personnel as per the Exception to the Open Meetings Act and to adjourn the Regular Meeting. Trustee Johnson seconded the motion.

Meeting was adjourned at 8:55 p.m.