President Michels opened the meeting at 6:00 p.m. and asked that Trustee Wolf lead the Pledge. President Michels then asked that the roll be called

Present:

President Michels Trustee Geary, Trustee Wolf, Trustee Bohler, Trustee Johnson and Trustee Williams.

Trustee Clark

Quorum Established.

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Sauer, and Community Development Director Scott Buening.

None.

None

None.

Approval of the minutes of the August 5^th and August 12^th, 2003 meetings

Approval of Vouchers

Ordinance Amending the Zoning Ordinance (variances & parking) 20030819.

Resolution Establishing the Fee Schedule for Zoning Amendments R20030819A.

Trustee Johnson moved to approve the consent agenda items as presented. Trustee Geary seconded the motion. President Michels then called for a roll call vote.

Trustee Geary moved to adopt Resolution 20030819B, A Resolution Approving a Final Plat and Plans for Windsor West. Trustee Johnson seconded the motion. Director Buening stated that the items that are outstanding are reduced and most that remain are items that normally performed just prior to recording. The engineering items have been addressed; Mr. Burroughs confirmed this. Trustee Johnson asked if there was any landscaping on the Berm. Mr. Schoppe, consultant for Wiseman Hughes stated that there are scattered trees.

Trustee Geary moved adopt Resolution 20030819C, A Resolution Modifying the Work Weeks & Duty Shifts for the Village of Sugar Grove Police Officers. Trustee Johnson seconded the motion. Chief Brad Sauer explained that the ordinance was prepared by the Village Attorney as required by FLSA when employee are working longer than an 8 hour day, but not more that 80 hours in a pay period. President Michels asked what types of benchmarks have been established to monitor how well the adjusted schedule works. Chief Sauer answered that there are none, the two teams will be compared and stats will b compared with last year. All officers’ feed back will be considered. Trustee Johnson asked if this would change the number of officers on duty at any given time. Chief Sauer stated that it simplifies the scheduling and allows for at least 2 officers on at all times as well as reducing the need for as many part-time hours to be scheduled. There was no further discussion and President Michels asked that the roll be called.

None

Director Buening stated that the United Way would like to place a sign in Entrance Park from Labor Day until November 1^st. The Board discussed the requested and asked that the sign be placed no sooner that Sept. 9^th and be allowed to stay in place until November 1^st, 2003.

Director Buening stated that the staff would like to apply for an Illinois Tomorrow Grant. Staff has asked the consultant planner to work on the grant for application for funding for study of the Town Center Area. The grant is a 90% grant, and the Village’s share would be approximately $5,000.00 Director Buening asked that the Board review the grant application and submit any concerns.

Trustee Johnson asked if the study would include amenities such as pedestrian access, interchange possibility, railroad crossing, municipal and other agency usages. Director Buening stated yes, this would similar to a development study and all items in a development would be considered in detail.

President Michels asked if the County had been contacted, as a study of the widening of Route 47 would be nice to have. There is a lot of disagreement between Municipalities on the use and growth of this major roadway. Trustee Bohler stated that Route 47 improvement is important to the growth of Sugar Grove.

Director Buening stated that the widening/improvement of Route 47 is too large a scope for this grant.

Trustee Bohler stated all the major roads in the town center area should be included, as Route 30, Illinois 88 and Route 47 will be affected by any growth in the town center area.

Director Buening stated that the major roadway transportation issues would be a separate projected. This parcel is garnering a lot of interest at this time and it seems as though ever developer that comes in has the same idea, but the same idea as what the Board desires to see built there.

Trustee Bohler agreed, that too many developers want to much high density homes and his area is special and should be used for commercial, office and special projects.

The Board agreed that having a comprehensive development study on this area would be a good thing. Any developer interested in the piece should be informed that the village is working on this project and that at this time no residential zoning in the area will be considered.

President Michels asked that the Board be given an updated project schedule for the Comprehensive Plan, which is now underway. Director Buening stated this would be given at this next meeting on the Comp Plan.

President Michels asked about the dead trees on Municipal Drive. Mr. Bomstead of EEI stated the contactor has been put on notice and they will be replaced after September 15, 2003.

Administrator Eichelberger stated that staff has been working on a 50/50 parkway tree program for this year. The budget contains $5,000.00 for tree replacement. Staff is working with a nursery to get a 2-year guarantee program.

President Michels reminded everyone that school would be opening soon and to drive safely in all areas where children are. President Michels urged everyone no to use cell phones in School Zones so that they could more attuned to what the children are doing.

Administrator Eichelberger stated that he attended a meeting, along with President Michels, Trustee Wolf and Director Buening at WCC and one of major items they learned is the need to protect the commercial area for the future.

Mr. Jim Rich, owner of JR’s Retreat stated that he had read in a local paper that he could submit a permit for outdoor music and that he would like to do so. President Michels informed Mr. Rich that he should obtain an application for a special use and work with staff.

Mr. Rich further asked if President Michels had met with Mr. Jerry Rich prior to revoking his outdoor music. President Michels stated that he and Trustee Bohler had met with Mr. Jerry Rich as they do often as he is an asset to the Village and they like to keep him informed and to obtain his opinion.

Mr. Jim Rich asked if he or his establishment were discussed. President Michels stated his establishment was not discussed nor was he.

Trustee Johnson moved to adjourn to Executive Session to discuss Personnel, Litigation and Land Acquisition as per the exception to the open meetings act and to adjourn from Executive Session taking no action.

Meeting was adjourned at 6:43 p.m.

Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk

Present:

President Michels Trustee Geary, Trustee Wolf, Trustee Bohler, Trustee Johnson, Trustee Clark and Trustee Williams.

Quorum Established.

Director Buening informed the Board that this project has been discussed before with former Director Clifton however no quotes had been received. At this time staff has obtained a quote to have a water study performed Village Wide and also once for the Kimball Hill Homes property (Alexander Farm). Kimball Hill would like to have their portion done first. Staff suggests that fund are solicited from potential developers such as was done to fund the Comprehensive Land Use Plan.

Trustee Johnson asked what the time frame for the Village Wide study versus do an area study would be.

President Michels asked that questions be held until an overview could be presented.

Mr. David Burroughs of Engineering Emprises explained the assessment principals to the Board. The Storage needs, tower locations, number of wells and aquifer locations are all mapped and then the data for growth is put in. Mr. Burroughs outlined this process with visual aids.

President Michels then asked for questions. Trustee Bohler asked how long the study was good for. Mr. Burroughs answered the base study is always good; the only data that would change be would be a dramatic change in growth patters. Trustee Bohler asked if the locations of the aquifers couldn’t be cost shared with others. Mr. Burroughs answered that he County is doing a regional study but the informed cannot be used.

Trustee Johnson asked again what the time frame was. Mr. Burroughs answered 3 to 4 months for the total study.

The further discussed the need to have the study performed and the request from Kimball Hill to have their area study immediately. After much discussion it was decided that a total study would be undertaken with funds provided by the Utility Fund. The Board does not developers to pay for the stud and give the impression that their development is approved because of water needs being assessed. The reason behind any study is to plan for all growth, not for a potion.

This item will be brought before the Board at a future time for formal approval.

Chief Sauer explained how the Kane County Hazard Mitigation Plan came to be and that it is a plan that needs to be adopted in order to receive Federal Funding in the future. The plan is for municipalities and other agencies to have known problems mitigated before a problem occurs. The County is looking to adopt the plan and will be holding a public hearing. Chief Sauer recommends that the plan be adopted as presented and will represent the Village at the hearing. If any Board member has an objection comments should be given to Chief Sauer to present at the public hearing.

Chief Sauer presented a Police Department Mission Statement and Code of Ethics to the Village Board and asked they approve of the same. Chief Sauer stated that he felt it was important that the department has a Mission Statement and that a Code of Ethics was a must.

Trustee Wolf stated that he felt there should be a Code of Ethics for all employees and that it should be the same for all departments. Chief Sauer agreed that each department should have both, however all departments are different. Trustee Wolf agreed that all departments should have a mission statement however; the code of ethics should be the same for each employee. Trustee Johnson agreed, as did Trustee Clark. Trustee Geary stated that some type of action should be taken if the Code of Ethics was not adhered to. President Michels asked that all department work on these two items and thank Chief Sauer for stating this project.

The Village Board discussed the need for the Board to say informed and the need to have a visioning retreat. The Board suggested that this meeting be held either November 1^st, 8^th or 15^th. All Board members should check their calendars for availability. Administrator Eichelberger was asked to try to locate a facilitator and Trustee Clark will work on a meeting place.

Meeting was adjourned at 8:15 p.m. by President Michels, as there was no further business.