President Michels opened the meeting at 6:00 p.m. and asked that Trustee Wolf lead the Pledge. President Michels then asked that the roll be called

Present:

President Michels Trustee Geary, Trustee Wolf, Trustee Bohler, Trustee Johnson and Trustee Clark.

Trustee Williams.

Quorum Established.

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Sauer, and Community Development Director Scott Buening.

None.

None

None.

Approval: Vouchers

Resolution: 2003-0916A, A Resolution of Acceptance of the Preliminary and Final Plat of the Leuer Farm View Subdivision.

Trustee Geary moved to approve the consent agenda items as presented. Trustee Johnson seconded the motion. President Michels then called for a roll call vote.

Trustee Geary moved to adopt a Resolution Accepting a Grant of Easement and Authorizing the Signing of a Contract for the 2003 Watermain Looping Project. Trustee Johnson seconded the motion. Trustee Johnson asked if this was the last looping project to be done. Mr. Burroughs of EEI, Inc. stated yes as the one remaining one that should be done to complete the Waterworks Improvements plan, the residents will not grant an easement. There was no further discussion and President Michels then called for a roll call vote.

None.

Trustee Geary asked that staff look into marking handicap parking on Maple or Main Street as there is a resident that cannot get to their car when Hunts are holding an auction. Administrator Eichelberger stated that staff would look into it.

President Michels asked that staff look at the trees on Main Street, particularly those in from of the Robert Allen Salon, as there seems to be a lot of deadwood.

Trustee Clark asked that the staff have the berm mowed again that runs at the end of Snow/Maple/Yolane.

Trustee Geary stated that on Thursday at 6:30 the Cornboil Kick off meeting for next year will be held at 330 Division, Suite #. Volunteers are needed.

None.

Meeting was adjourned at 6:43 p.m.

Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk

Present:

President Michels Trustee Geary, Trustee Wolf, Trustee Bohler, Trustee Johnson, and Trustee Clark’s.

Mr. Jeff Humm, of Fox Metro presented an update of the Fox Metro Facility Planning Area to the Village Board. The Board questioned why more area that is in the works for Sugar Grove was not included. Mr. Humm explained that various bodies must approve the plan and typically only areas that currently need service due to annexation would be considered. The Board asked the Mr. Humm asks the Fox Metro Board to consider including more of the Sugar Grove area along Route 47 in the amended FPA. But agreed to support Fox Metro planning area extension.

The Board discussed the transfer of property knows as Volunteer Park to the Sugar Grove Township Park District. The Board asked that staff work with the Park District, the School Distract and the Community House to facilitate the transfer of Volunteer Park to the Sugar Grove Park District. All these entities need to be considered, as there is an existing Intergovernmental Agreement between the Village, the School District and the Township.

Community Development Director Buening presented to the Board the proposed agreement and ordinances for the disconnection and annexation of the Aurora Sportsmen’s Club. Director Buening stated while staff would still prefer to have a Special Use negotiated, the annexation agreement is acceptable. Trustee Johnson questioned why no provision had been put in for the clean up of the site when the Sportsmen’s Club sells it. The Sportsmen Club representative stated that this would be their responsibility regardless. There is an agreement with the County for first right of refusal when they sell. Trustee Wolf asked why the agreement was for 20 years, if the use is to only last 15 years. The Sportsmen’s Club representative answered that 20 years is needed to cover the cell tower lease. Trustee Wolf asked what the house would be. It was stated that the hours will be the same and not altered. Trustee Wolf asked what provisions were in place to protect the residents of Sugar Grove if there are problems with the club. Director Buening stated that if a violation occurs the Village could go to court to get an injunction. The Sportsmen’s Club representative stated that Gun Clubs are opted out of the State Statutes regarding noise ordinances. The Village Board agreed that this item should move forward to the October 7^th, 2003 Regular Board meeting.

The Board discussed the request for the release of the Letter of Credit and acceptance of the public improvements for Mallard Point Unit 2. Trustee Geary asked if the pond was operating as it was designed. Mr. Burroughs answered yes, it is and the silt that does flow into it does not disturb the releasing the waters at the correct rate. Director Buening stated that the pond is owned by a trust, which is bankrupt, and there really is no one to hold responsible. The Board agreed that the time is appropriate to grant the request. This item will be placed on the October 7th, 2003 Regular Board Meeting.

The Board discussed taking over private roads in the Townes of Prestbury Subdivisions, if annexed. The Board stated that they would never be in favor of annexing substandard roads and would want proof that the roads, sidewalks etc were built to standards that are acceptable. Any annexation should include capital improvements as well. This annexation may be considered, however the Board needs to be equitable when considering any area. Trustee Johnson stated that she would consider this one as different from other existing area of Prestbury as a portion of the Townes is already annexed and it would complete the area making it easier for staff and area residents to determine who services the area. Trustee Clark stated he had no problem with the fees, however would like Public Works opinion on the streets and the plowing of such streets. Mr. Burroughs of EEI, Inc. stated that the roads are township quality, which means the have an 1 ½ to 2 inches less of asphalt, however they are cul de sacs and will not see a high volume of use. Trustee Johnson asked if an SSA could be put in place for the area. Director Buening stated that it is hard to do for an established area. The residents of the area stated they would like to see the costs of annexation. Administrator Eichelberger stated this would be put together, after the study of roads and other public improvements is completed. This item will be placed on a future agenda for further consideration.

The Board discussed the possibility of further annexation. Items that would need to be considered are School Land Cash, public improvement conditions and fees. Residents would need to understand that certain items need to be upgraded and that there is a cost. The Board will not actively seek to annex the existing county subdivision known as Prestbury but will consider it if approached however, the aforementioned items must be discussed. The Village is not in a position to annex any area that has road, lighting, drainage, or other public improvement problems. Any area that would want to annex must further understand that if they become part of the community, items are repaired on an as needed and budgeted basis.

The Village Board agreed with staffs’ recommendation that no action is needed as statutes cover how the spilling of hazardous materials is covered in the Village.

The Board discussed the creation of amending the nuisance noise regulations however found the current ordinance to satisfactory at this time. Staff was directed that in the future if specials uses arise the insertion of a dBA sound levers be incorporated into that document for clarification.

Meeting was adjourned at 8:15 p.m. by President Michels, as there was no further business.

Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk