President Michels opened the meeting at 6:00 p.m. and asked that Trustee Wolf lead the Pledge. President Michels then asked that the roll be called

Present:

President Michels Trustee Geary, Trustee Wolf, Trustee Bohler, Trustee Johnson and Trustee Williams.

Trustee Clark

Quorum Established.

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Sauer, and Community Development Director Scott Buening.

President Michels opened the Public Hearing to receive comments on the annexation agreement for the Aurora Sportsman’s Club.

The attorney for the Aurora Sportsmen’s Club gave an overview of the agreements to be proposed this evening and brief history of the club.

President Michels then asked for any Public Comment. Mr. Mark Hyde, 272 Whitfield Drive, stated that the issue before the board should be not who is at fault the issue is that 100 people of 110 approached signed a grievance stating that the club is disturbing and asked that the times and the days be limited. It is suggested that the club be allowed 1 day a week. And that the high-powered files not be allowed to be used.

Mr. White a member of the club and a resident of Bliss Road stated that the club has been here a long time.

President Michels asked that the public not get into any arguments about who was here first and who has more rights. The Board will listen to input but will not allow for any arguments between audience members

President Michels asked for a show of hand for audience members in support of the club, there were approximately 75 and 3 against.

President Michels called for any further comments and hearing none closed the public hearing at 6:20 p.m.

President Michels stated that this agreement is a good one for the Village. Both the Village and the Club have done a lot of give and take. The Club has tried hard to work with the Village and have been neighbors of the Village for a long time. The Village Board took both the opinions of the residents and the club into consideration as they have deliberated previously on this agreement. The Village Board is charged with doing what is best for the Village as a whole.

Appointments and Presentations

None

None.

Minutes: Minutes of the 9-2-2003 and 9-16-2003 Regular and Committee of the Whole Meetings

Approval: Vouchers

Trustee Johnson moved to approve the consent agenda items as presented. Trustee Geary seconded the motion. President Michels then called for a roll call vote.

Trustee Johnson moved to adopt a Resolution Supporting a Fox Metro FPA Amendment. Trustee Bohler seconded the motion. The Board asked that Fox Metro be reminded to keep in touch with Sugar Grove regarding pending growth that will soon need an amendment to the FPA. There was no further discussion and President Michels then called for a roll call vote.

Trustee Johnson moved to reject all quotes received, waive the formal bidding process and authorize staff to work with Metro Underground to repair the drainage system in Strafford Woods with the expenditure not to exceed $53,203.50. Trustee Bohler seconded the motion. There was no discussion and President Michels then called for a roll call vote.

Trustee Geary moved to Adopt Ordinance #20031007A, An Ordinance Disconnecting Approximately 35.28 Acres of Territory Bounded by Bliss Road In Sugar Grove Township, Kane County, Illinois (Aurora Sportsmen’s Club). Trustee Bohler seconded the motion. Trustee Johnson stated that she was voting not on this issue as she felt that staff’s early recommendation of A Special Use was sufficient, however, believed that the Village should re-annex and keep this property within it’s borders. There was no further discussion and President Michels then called for a roll call vote.

Trustee Johnson moved to Adopt Ordinance #20031007B, An Ordinance Approving the Annexation Agreement Between the Aurora Sportsmen’s Club, Inc. An Illinois Corporation and the Village of Sugar Grove. Trustee Geary seconded the motion. There was no further discussion and President Michels then called for a roll call vote.

Trustee Johnson moved to Adopt Ordinance #20031007C, An Ordinance Annexing Approximately 35.28 Acres of Territory Bounded by Bliss Road in Sugar Grove Township, Kane County, Illinois (aurora Sportsmen’s Club). Trustee Geary seconded the motion. There was no discussion and President Michels then called for a roll call vote.

Trustee Johnson moved to Adopt Ordinance #20031007D, An Ordinance Amending the Sugar Grove Zoning District Map. Trustee Geary seconded the motion. There was no discussion and President Michels then called for a roll call vote.

Trustee Johnson moved to adopt Ordinance #20031007E, An Ordinance Granting a Special Use for a Practice Pistol and File Rage, Skeet or Trapshooting Facility (Aurora Sportsmen’s Club). Trustee Geary seconded the motion. There was no discussion and President Michels then called for a roll call vote.

Trustee Geary moved to Adopt Ordinance #20031007D, An Ordinance Authorizing the Disposal of Surplus Property. Trustee Johnson seconded the motion. Trustee Geary asked about the storage of the items. Staff answered that the items are currently stored in the Old Public Works Building and will continue to be stored there until such times the Chamber and the Park District have a storage facility. There was no discussion and President Michels then called for a roll call vote.

Trustee Geary moved to approve a donation to the Big Rock Park District in the amount of $100.00 for the 2003 Halloween Fest. Trustee Johnson seconded the motion. There was no further discussion and President Michels then called for a roll call vote.

None.

Trustee

None.

Meeting was adjourned at 6:43 p.m.

Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk

Present:

President Michels Trustee Geary, Trustee Wolf, Trustee Bohler, Trustee Johnson, and Trustee Williams.

Community Development Director Buening introduced the representatives from NIPC. The representatives gave a demonstration of the system and explained how it works and how the Sugar Grove area was looked at. The Board discussed the NIPC results and asked staff to prepare a resolution that states this is a planning tool and that some areas do not fully reflect the desire of the Village Board for the future of Sugar Grove. The Board acknowledged that this tool is not for use by developers however desired that it be made part of the records that their views of the Sugar Grove differ from the NIPC results.

Staff was further asked to research GIS and ARC for mapping purposes as the Board would like to obtain the Paint the Town program from NIPC. This tool will be a great visioning and planning tool for the Board and staff.

President Michels stated the Windsor West would like to get some foundations in before the weathers gets bad. Mr. Hughes has given his assurances that no certificate of occupancies (CO’s) will be asked for until the SSA is in place. At this time Wiseman-Hughes is asking that the condition placed in the approval that the SSA be recorded prior to the recording of the Final Plat be amended. The Board expressed concern that CO’s would be given prior. Director Buening stated that staff would monitor this portion, however, cautioned that there are other outstanding issues that must be resolved prior to recording.

The Board approved of the amendment for the SSA for Windsor West to be placed on the October 21^st, 2003 agenda for approval.

The Board reviewed the program and found that it was acceptable. Staff was complimented on a fine job. The Board asked that the plan be used in the budget process.

Tabled for further information.

Trustee Johnson moved to adjourn to Executive Session to discuss Personnel and to adjourn from Executive Session taking no action.

Motion Carried.

Meeting was adjourned at 9:15 p.m. by President Michels, as there was no further business.

Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk