President Michels opened the meeting at 6:00 p.m. and asked that Trustee Geary lead the Pledge. President Michels then asked that the roll be called

Present:

President Michels Trustee Geary, Trustee Bohler, Trustee Williams, and Trustee Johnson, Trustee Clark and Trustee Wolf

Quorum Established.

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Sauer, and Community Development Director Scott Buening, Public Works Director Speciale and Mr. Geoff Payton.

President Michels welcomed Mr. Greg Repede, Executive Director the Sugar Grove Township Park District. Mr. Repede thanked the Board for their welcome and stated that he was looking forward to working with the various agencies within Sugar Grove. Mr. Repede gave an outline of the item he is currently working on and those that are to be explored and accomplished. A copy of the next fiscal years budget will be forwarded when available.

Trustee Clark asked that staff present a list of items that will be sold or not sold to the Park District. Administrator Eichelberger stated that what equipment the Village keeps is dependent on what the Park District does. Staff will work with the Park District and keep the Board informed.

President Michels opened the Public Hearing to receive comments on the proposed SSA for the Windsor West Subdivision. President Michels then called for comments and hearing none closed the Public Hearing at 6:11 p.m.

None

None.

Approval of the minutes of the October 7^th and 14 2003 meeting minutes.

Approval of Vouchers

Trustee Johnson moved to approve the consent agenda items as presented. Trustee Geary seconded the motion. President Michels then called for a roll call vote.

Trustee Geary moved to adopt Resolution Amending Resolution Numbers 2003-0401C and 2003-0819B (Windsor West Subdivision. Trustee Johnson seconded the motion. President Michels called for discussion and hearing none asked that the roll be called.

Trustee Johnson moved approve Ordinance 2003-1021B Ordinance Amending Ordinance No. 2003-0401, Windsor West Subdivision in the Village of Sugar Grove, Kane County, Illinois. Trustee Geary seconded the motion. President Michels called for discussion and hearing none asked that the roll be called

Trustee Johnson moved Adopt An Ordinance Proposing the Establishment of a Special Service Area No. 8 for the Windsor West Subdivision in the Village of Sugar Grove Trustee Geary seconded the motion. President Michels called for discussion and hearing none asked that the roll be called

Trustee Bohler to approve the Resolution Regarding the Northeastern Illinois Planning Commission Paint the Town Results. Trustee Geary seconded the motion. Trustee Bohler stated that he was under the impression that the Board had asked that a letter be attached to this Resolution stating that the Board specifically did not agree with the Paint the Town Results of the Town Center. The Board discussed the option of having a letter attached and felt that the Resolution in itself portrayed the Village’s feelings on the issue. It should be noted that the last Whereas in the presented resolution should state the conceptual plan does not necessarily represent permitted uses within the Village. President Michels called for further discussion and hearing none asked that the roll be called

Trustee Geary moved approve an Ordinance Declaring Surplus Property. Trustee Johnson seconded the motion. President Michels called for discussion and hearing none asked that the roll be called

None

Trustee Clark asked when Well 8 would be up and running. Mr. Burroughs, Engineering Enterprises answered that the SCADA work has been completed; however a valve is not working property. The representative from the valve manufacture is not sure either. The valve will either be replaced or a time delay installed. The problem is that the valve is not closing at the correct time and some water is getting into the system.

Director of Public Works, Anthony Speciale, stated that staff is in contact with other municipalities that have recently installed this type of system to see if they are having any problem. Well 9 should have power to the work sight tomorrow and work will begin shortly thereafter.

Trustee Bohler asked how the replacement radio reads were going. Director Special answered that overall well, however some meters are not registering. It has been narrowed down to a problem with older meters.

Trustee Clark stated that a good meeting held been held with the Economic Development Corporation. Interviews for the Director position will be held on Friday.

Trustee Geary stated that the Cornboil committee meets the third Thursday of each month and that an after hours event sponsored by the Chamber is held at the Pavilion the 3^rd Friday of each month.

The Board announced that the suggested hours of Trick or Treat are 4 till 6:30 on Friday October 31, 2003.

Trustee Bohler stated that he would be attending a program concerning tourism.

Trustee Williams stated that she had attended the event at Plowmans Park for Halloween and she had a great time. The donation to the Big Rock Park District was well used.

President Michels and the Board of Trustees expressed their sorrow and sent condolence to President Marilyn Michelini, of Montgomery who recently lost her husband. He will be sorely missed.

Mr. Jim Rich, owner of The Retreat IIII and Mr. Shane Cummings, General Manager, asked the Board for permission to hang a banner for his Haunted House. The Board agreed that the Banner could be hung on October 23rd, 24th, 25^th, 26^th, 30^th and 31^st.

Meeting was adjourned at 6:55 p.m.

Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk

Present:

President Michels Trustee Geary, Trustee Bohler, Trustee Williams, and Trustee Johnson, Trustee Clark and Trustee Wolf

Quorum Established.

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Sauer, and Community Development Director Scott Buening, Public Works Director Speciale and Mr. Geoff Payton.

Trustee Johnson asked that Community Development Director Buening explain the reason behind this request.

Director Buening stated that the zoning ordinance has a requirement that decks and other items placed in a back yard can be placed within 15 feet of the rear yard lot line; however, they can only be 3 feet off of the ground level. Many of the houses have lots that drop off or are walk out basements, making the level of the deck, higher than 3 feet.

Trustee Bohler stated that when you go down Route 56 all you see is a bunch of stairways and it doesn’t look nice. Landings would like better if the decks have to be so high.

President Michels asked that staff research what happened to the berm that was supposed to be there and if possible see if one can be put in. Director Buening stated that there is some detention there it might be difficult to re-engineer.

Trustee Geary asked if there was any reason not to allow the decks, such as a safety reason, if there was a landing area.

Trustee Bohler asked why the request is for a zoning change and not for a variance. Director Buening replied that the variance would be more work and it is more likely that the Village will run into this problem in quite a few areas.

President Michels asked if the PUD could be amended. Director Buening stated it could be. Trustee Clark stated that he would prefer an amended PUD. President Michels asked if the Board agreed on the amended PUD. There was a consensus t

Trustee Johnson stated that in the future the Board should remember this problem and address it in the lot sizes.

Trustee Wolf stated that he had driven by and it doesn’t look great but it is not all that bad. No as bad as the dirt road that runs up to the subdivision.

The Board discussed the change requested as a result of a problem in the Walnut Woods Subdivision and directed staff to work on having the amend the PUD, allowing a 15 feet deck height with stairs that have a landing some change of direction of the stairs and to have a berm installed. This item will be placed on a future agenda.

Mr. David Burroughs of Engineering Enterprises presented the Final Report of the Comprehensive Street Evaluation to the Board and public present. The report showed the condition of the streets currently and what will be needed to maintain them. Funding will be an issue as limited Motor Fuel Tax (MFT) funds are available and MFT funds can only be used for projects that are declared state or federal routes.

The Board discussed the need to keep the roads in good condition and thanked Engineering Enterprises for doing such a thorough job on the plan. This plan will be an extremely helpful budgeting tool.

Trustee Geary asked if a plan like this could be completed for sidewalks. Mr. Payton answered that staff has done such a plan and it is available for review in the Board cubicle.

Administrator Eichelberger presented to the Village Board referendum information as previously requested. Avenues available for the Village for referendum include funding for Police Services, Street Maintenance and Administrative and Police Facilities. The most needed at this time is of course Street Maintenance. Over the next 4 years there are 6 elections, which a referendum could be placed on the ballot.

The Board discussed the possibility of going to referendum for street maintenance, establishing SSA’s that are area specific for funding and reinstating vehicle stickers and earmarking the sticker funds for street maintenance.

Administrator Eichelberger asked the Board to consider using this issue, the one of funding street maintenance, for the first Citizens Focus Group. The Board felt this would be a great idea, to put the issue of improving and maintaining streets to a focus group and directed staff to work on holding one.

The Board reviewed the information presented regarding the establishment of a Police Commission and approved of the form that staff submitted to be used for gathering application of interest from citizens that would like to be appointed to this committee. Staff was directed to notify residents that the form was available.

Meeting was adjourned at 8:29 p.m. by President Michels, as there was no further business.

Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk