Present:

President Michels Trustee Geary, Trustee Clark, Trustee Bohler, Trustee Johnson, Trustee Williams and Trustee Wolf

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Community Development Director Scott Buening, Public Works Director Tony Speciale, and P.W. Streets and Properties M2,Mr. Geoff Payton.

None.

None

None.

Approval of the minutes of the November 18th, 2003 meeting minutes.

Approval of Vouchers

Ordinance approving the Tax Levy for the Fiscal Year May 1, 2004 to April 30, 2005. #2003-1202D

Ordinances Abating Taxes Related to Debt Service, Ordinances 2003-1202A, 2003-1202B and 2003-1202C.

Ordinance Repealing an Ordinance Designating Streets as Class II Truck Routes in the Windsor Point Subdivision.

Ordinance Vacating an Alley on Main Street.

Approval of the Military Leave of Absence Policy

Approval of an Engineering Services Agreement for Water Tower Painting

Proclamation for an Arbor Day Celebration

Trustee Johnson moved to approve the consent agenda items as presented. Trustee Clark seconded the motion. President Michels then called for a roll call vote.

Trustee Johnson moved to approve a Resolution of Support of Amending the Fox Metro Water Reclamation District Inspection Fee. Trustee Clark seconded the motion. President Michels called for any discussion and hearing none asked that the roll be called.

Trustee Clark moved to approve the 2004 Meeting Schedule as presented and to direct the Village Clerk to have such meeting schedule published. Trustee Johnson seconded the motion. The Board discussed changing the starting time of the Committee of the Whole to 6:30 however decided to leave the starting times of 6:00 for the Board and 6:45 for the Committee of the Whole meeting as is. President Michels called for further discussion and hearing none asked that the roll be called.

None

President Michels asked Chief Sauer how his training went; Chief Sauer stated that it was excellent. President Michels asked that staff place information on the LEAD program in the Board cubicle.

President Michels asked Director Speciale how the construction progress was going on Well 9. Director Speciale answered that it should begin next week.

Staff reminded the Board about the trip on the 12^th to view projects similar to the one proposed by Kimball Hill Homes. Staff also reminded the press that they were invited and stated that they will forward an itinerary when available. The trip is also open to any member of the public that would like to go.

Mr. David Burroughs of Engineering Enterprises stated that Denny Road is to be closed on Friday 12-5-2003 and reopened on Monday 12-8-2003.

No comments at this time

Trustee Geary moved to adjourn to Executive session to discuss litigation, personnel and land acquisition taking no action, as per the exception to the Open Meetings Act and to adjourn from Executive session to the Committee of the Whole Meeting. Trustee Williams seconded the motion. President Michels then called for a roll call vote.

Meeting was adjourned at 6:50 p.m.

Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk

Present:

President Michels Trustee Geary, Trustee Bohler, Trustee Clark, and Trustee Johnson, Trustee Williams, and Trustee Wolf

Quorum Established.

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Community Development Director Scott Buening, Public Works Director Tony Speciale, and P.W. Streets and Properties M2, Mr. Geoff Payton.

Director Buening explained that the variance is to increase the lot coverage from 35 to 40%. The Board discussed the petitioner’s request for the variance and agreed that the variance should be granted. The Board approved of the variance being placed on the December 16^th Board meeting agenda for approval. The Board further directed to staff to begin the process to review this requirement in the Zoning Ordinance.

The Board discussed the request for temporary trailer to be located within the Windsor West Subdivision and agreed that the trailer should be allowed subject to staff’s recommendations. Staff was directed to place this item on the December 16^th, 2003 Board Agenda for approval.

The Board discussed the request for a third temporary trailer to be located within the Walnut Woods Subdivision and agreed that the trailer should be allowed subject to staff’s recommendations. Staff was directed to place this item on the December 16^th, 2003 Board Agenda for approval.

The Board reviewed the Ordinance as presented which amends the code regarding the creation and duties of the Board of Police and Fire Commissioners. Staff also recommended that the current code be amended to remove the section which refers to a juvenile officer. A juvenile officer is normally on staff, however, the department does not want to be bound by code. Staff was directed to place the ordinance on the first regular agenda after the certification of the Village’s Special Census count for approval

The Board reviewed the Snow & Ice Control Plan and complimented staff on having a good plan in place and asked that staff put to the information on the website for the public. The Board also asked that Public Works information be given for residents to call. Clerk Welsch stated that the normal procedure is for the residents to call the Village Hall as the Public Works office is not usually staffed and that the staff at Village Hall would relay information to the Director of Public Works. If needed when the hall is not staffed, the Police Department is notified and they contact the Director.

Community Development Director Buening presented 2 options for reorganizing the storeroom and converting it into an office and a storage room. Trustee Johnson asked if the option that would use the door thru the existing door would necessitate the moving of the CD personnel to be closer to their supervisor. The answer was the staff would not be moved. Trustee Bohler asked if it had been considered to move Mr. Buening to the Finance Office. Staff answered it had however an office will be needed for the Finance Director. The Board directed staff to place the expenditure of funds on the December 16^th, 2003 Board agenda to proceed with the planning for this project.

The Board reviewed the proposed Investment Policy and Fixed Asset Policy and approved of both and directed staff to place both policies on the December 16^th, 2003 Board Meeting agenda for approval. President Michels asked that upon the hiring of a Finance Director the reviewing of the Villages investments should be made top priority.

Meeting was adjourned at 7:20 p.m. by President Michels, as there was no further business.