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Village
of Sugar Grove Regular
Board Meeting January
20th, 2004 6:00
P.M. President
Michels opened the meeting at 6:00 p.m. and asked that Trustee Bohler lead the
Pledge. President Michels then
asked that the roll be called Present:
President
Pro-Tem Bohler Michels, Trustee Geary, Trustee Bohler, Trustee Johnson, Trustee
Williams and Trustee Wolf Quorum
Established.
Absent:
President
Michels Also
Present: Village
Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer,
Community Development Director Scott Buening, Public Works Director Tony
Speciale, and Utilities Supervisor Merkel. Public Hearings None Appointments and Presentations Appointment of Trustee President
Pro-Tem Bohler asked the Board to ratify the appointment of Mr. Thomas Renk to
the fill the vacancy on the Village Board as requested by President Sean
Michels. Trustee
Geary moved to ratify the appointment of Mr. Thomas Renk to fill the vacant
Village Trustee position and to serve until the term ending of May 2005.
Trustee Williams seconded the motion.
President Pro-Tem Bohler then asked for a roll call vote.
Motion Carried. Trustee
Renk thanked the Village Board for his appointment and stated that he hooked
forward to working with them once again and to once again be serving his
community and working with the Economic Development Corporation to ease the tax
burden on the taxpayers of Sugar Grove. Public Comments on Items Scheduled for Action None. Consent Agenda Approval
of the minutes of the January 4th, Regular and Committee of the Whole
meeting minutes. Approval
of Vouchers Ordinance
Amending Title 11 of the Code of Ordinances (Lot Coverage Requirements in R-2
District). Ordinance
Creating a Board of Police Commissioners Ordinance
Approve the Purchase of Property Ordinance
Approving Membership in the Suburban Tree Consortium Ordinance
Declaring Surplus Trustee
Williams moved to approve the consent agenda items as presented.
Trustee Bohler seconded the motion.
President Michels then called for a roll call vote.
Motion Carried. General Business Ordinance Amending the Intergovernmental Agreement with the Sugar Grove
Park District. Trustee
Geary moved to approve an Ordinance Amending the Intergovernmental Agreement
with the Sugar Grove Park District and to authorize President Michels to sign
the agreement subject to approval of the contract by the Village Attorney. Trustee
Williams seconded the motion. President
Pro-Tem Bohler then asked for any comments.
Trustee Williams asked why the Park District would like to transfer all
property now as opposed to the original schedule set up, why are they in such a
hurry? Administrator Eichelberger
stated that the transition will be easier all at one time as the Park District
because they can better plan for their needs and future programs and budgeting.
Trustee Geary asked why now, can it not wait?
Administrator Eichelberger explained that the Park District will soon be
busy with programs and would like this project completed prior to spring.
President Pro-Tem Bohler asked if the Old Hotel Site would be transferred
as well. Administrator Eichelberger
stated that the Old Hotel Site and the Streets Barn would not be transferred at
this time. The Street Barn will be
leased for a two-year period at a dollar a year.
Trustee Williams stated that she would like to wait until the City of
Aurora and the Park District work out a new lease for the Sugar Grove Sports
Complex. The Board discussed the
lease and agreed that the holding up of the authorization to sign the documents
transferring the properties would not be justified. President Pro-Tem Bohler called for any further discussion
and hearing none asked that the roll be called.
Motion Carried. Well #7 Maintenance Work Expenditure Approval. Trustee
Williams moved to approve a contract with Layne Western to complete
the rehabilitation work to Well #7. Trustee
Geary seconded the motion. The
Board discussed the needed work and agreed with staff that the contract with
Layne Western was the best fiscal decision and the best decision to prolong the
life of this well. .
President Pro-Tem Bohler called for any further discussion and hearing
none asked that the roll be called.
Motion Carried. Ordinance Authorizing an Intergovernmental Agreement with the State of
Illinois (Participation in the Governors Wildflower Initiative) Trustee
Geary moved to approve an Ordinance Authorizing an Intergovernmental
Agreement with the State of Illinois. Trustee Williams seconded the motion. The Board discussed the agreement and the program.
The Board expressed trepidation in approving the contract as the State
has had budget problems and the Village has yet to receive funds for the
Muncipal/Bastian project, which was to receive Illinois First Funding.
The Board also expressed concern with long-term maintenance and who would
be responsible. Director of Public
Works, Tony Special stated that the plantings would more than likely b
contracted out and that the maintenance would be low. If
the Village Board decided that even after approving the agreement they did not
want to participate in the project there is a clause that if no work is done
within 3 years the agreement is null and void with no penalties.
A meeting has been set up with the Illinois Department of Transportation,
the department that monitors this program with President Michels. Trustee Geary moved
to amend his motion to read that the Village Board approve and Ordinances
Authorizing an Intergovernmental Agreement with the State of Illinois
(Participation in the Governors Wildflower Initiative) pending answering of
questions pertaining to maintenance by the State and authorizing President
Michels to sign the agreement after discussing the issues raised with the State
of Illinois Department of Transportation and the President Michels is satisfied
with the responses. President Pro-Tem Bohler called for any further
discussion and hearing none asked that the roll be called.
Motion Carried New Business None Reports Trustee
Geary reminded everyone that the Annual Chamber dinner is on the January 31st. Trustee
Williams asked that staff place on a future Committee of the Whole for
discussion the Stop Sign at Black Walnut Drive and Pembridge Place as a letter
was sent to the Board asking them to reconsider the intersection in light of the
decision made at the Hankes Road intersection in Prestbury. Public Comments None
at this time. Adjournment Meeting
was adjourned at 7:00 p.m. Respectfully
submitted, Cynthia L. Welsch, Acting Village Clerk
Village
of Sugar Grove Committee
of the Whole Meeting January 20th, 20047:00
P.M. CALL TO ORDER Present:
President
Michels Trustee Geary, Trustee Bohler, and Trustee Johnson, Trustee Williams,
and Trustee Wolf Quorum
Established.
Also
Present: Village
Administrator Brent Eichelberger, Chief Brad Sauer, Clerk Cynthia Welsch,
Community Development Director Scott Buening, and Public Works Director Tony
Speciale. , and Public Works Maintenance III Geoff Payton. Black Walnut Trails Unit 7 Public Improvements Extension The
Village Board reviewed the request for an extension of the deadline to install
the public improvements in Black Walnut Trails Unit 7 until December 31, 2004.
Trustee Williams asked that staff research the condition placed on Unit 8
for 4 lots to be improved prior to any building being done.
The Board discussed the request for the extension and based on the
information given approved of the request and asked that it be placed on the
February 3rd Board Agenda for formal approval. Walnut Woods Unit 2 Final Plat Community
Development Director Buening presented to the Board a memo (dated 1-15-2004)
outlining 14 conditions still outstanding for Walnut Woods Unit 2.
Item
#1
Will remain a condition and be incorporated into the Resolution of
Approval of the Final Plat. Item
# 2
Fox Metro easement and will be recorded with plan. Item
#3
A letter has been received from the Forest Preserve District stating that
the District Board at their next meeting is considering the matter.
That meeting is scheduled for February 10, 2004.
Staff recommends that this remain as a condition of that needs to be
resolved prior to recording the final plat.
Item
#4
This lot shall be eliminated and the land shall be leased from the Walnut
Woods Home Owners Association for a period not to exceed ten (10) years, or
until the structure is damaged or destroyed, whichever is shorter is an
acceptable compromise. It should
also be noted that the building can be used for storage only.
Item
# 5
This condition should remain as a condition of final approval.
Item
#6
The park improvement plans shall be reviewed and approved by the Village
staff and the Sugar Grove Park Distinct and approval given prior to recording of
Final Plat. Item
#7
Restoration and enhancement of the existing woodland area shall be done
rather than the replacement plan Item
#8
The amendment to the PUD allowing certain deck encroachments into the
rear yard by higher elevated decks must be completed prior to the construction
on those lots in Unit 2. Item
#9 The Village signage needs to be approved prior to the recording of the final
plat. Item
#10 The
Village Board felt that whatever the Park District would want for paths should
be included and that their review and approval is needed.
The Board is okay with whatever the Park District desires for paths.
This shall remain a condition of final approval.
Item
#11
This condition should remain as a condition of final approval.
Item
#12
This condition should remain as a condition of final approval.
Item
#12
This condition should remain as a condition of final approval.
Item
#13
This condition should remain as a condition of final approval.
Item
#14
This will remain as a condition of approval, (however it should be noted
that, these fees have been paid and that additional fees will be required on a
per permit basis per the annexation agreement) The
Village Board approved of this item being placed on the February 3rd,
2004 regular agenda for approval, with the Resolution of Approval reflecting all
outstanding issues. Non-Conforming Mail Boxes Community
Development Director Buening presented 4 options to the Village Board concerning
mailboxes that are existing in the Village that do not conform to the existing
subdivision regulations. The
Village Board discussed the options and Trustee Geary, Wolf, Johnson and Renk
agreed that the mail boxes that are excising should be allowed to remain unless
damaged or destroyed and that they would not be allowed to be rebuilt and that
no further non conforming mailboxes should be allowed. Trustee
Williams stated that she felt that the mailboxes should be allowed to stay,
rebuilt if damaged and that the ordinance should be revised to allow them. This
item will be taken before the Plan Commission for their review. Water Tower Painting The
Board reviewed the options given for the painting of the water tower and agreed
with staff’s recommendation that paint system #2, which includes removing the
lead based pain and replacing it with a paint that has a service life of
approximately 15 years. This item
shall be placed on the February 3rd, 2004 agenda for approval. Para-transit Agreement The
Board reviewed the Memo of Understanding with Kane County and upon Trustee
Wolf’s recommendation agreed that it should be placed on the February 3rd,
2004 agenda for formal approval. Involuntary Annexations Community
Development Director Buening presented areas that are surrounded by the Village
and asked the Board for direction on how to proceed. The Board indicated that they agreed with staffs
recommendation, however, prior to proceeding they would ask that staff have face
to face contact with all involved and not rely on publications or mailings to be
the only source of notification. Everyone
should be aware that the Village wants them to join the Village and they should
be asked first to annex and not just told or surprised with an involuntary
annexation. Trustee
Bohler questioned if the cemetery if the area was annexed would become the
responsibility of the Village. Director
Buening answered no; it would remain under the jurisdiction of the Cemetery
Association. Executive Session Trustee
Geary moved to adjourn to Executive session to discuss, Personnel as per the
exception to the open meeting act and to adjourn from Closed Session, taking no
action. Trustee
Bohler seconded the motion. President
Michels then called for a roll call vote.
ADJOURNMENT Meeting
was adjourned at 9:30 p.m. Respectfully
submitted, Cynthia L. Welsch, Acting Village Clerk |
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