President Michels opened the meeting at 6:00 p.m. and asked that Trustee Bohler lead the Pledge. President Michels then asked that the roll be called

Present:

President Michels, Trustee Bohler, Trustee Williams, Trustee Geary, Trustee Johnson, Trustee Renk and Trustee Wolf

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Community Development Director Scott Buening, Public Works Director Tony Speciale, Utilities Supervisor Merkel and Supervisor Payton.

None.

President Michels asked the Board to ratify the appointment of Perry Clark, Executive Director of the Sugar Grove Economic Development Corporation to the Aurora Area Convention & Visitors Bureau. Trustee Bohler moved to ratify the appointment of Mr. Perry Clark to represent the Village on the Aurora Area Convention & Visitors Bureau Board. Trustee Renk seconded the motion. President Michels called for discussion and hearing none call for a voice vote. All members in attendance voted Aye in a voice vote. Motion Carried.

None.

Approval of the Minutes of the March 16^th, 2004 Regular and Committee Meetings

Minutes of the 3-9 and 3-23, 2004 Budget Workshop Meetings.

Approval of Vouchers

Trustee Johnson moved to approve the consent agenda items as presented. Trustee Renk seconded the motion. President Michels then called for a roll call vote.

Trustee Johnson moved to Adopt an Ordinance Amending Ordinance 798, The Walnut Woods PUD. Trustee Renk seconded the motion. Community Development Director Buening stated that he had placed an amended ordinance at the Board seats this evening that includes the wording that the Landscaping will be as specified by Pizzo and Associates. President Michels stated that he would like to see Maples in place of the Burr Oak trees and asked the Board for their opinion. The Trustees felt that although Maples are preferred in most locations the Burr Oaks were a better choice her as they are hardier and these trees will be very close to Route 56. The consensus was that the Burr Oaks should not be replaced with Maples. The Board asked that Neumann Homes be sure to put in the contract with their landscaper that the trees must be watered after installation and that it would be the responsibility of the landscaper to water and to insure the trees viability. Mr. Breedlove, of Neumann Homes stated that he would insure that this wording was in the contract. President Michels called for any further discussion and hearing none asked that the roll be called.

Trustee Johnson moved Adopt an Ordinance Adopting an Affordable Housing Plan for the Village of Sugar Grove, Illinois. Trustee Renk seconded the motion. President Michels called for any discussion and hearing none asked that the roll be called.

Trustee Johnson moved to Adopt Resolution 2004-0406A, Authorization to Sign an Agreement. Trustee Renk seconded the motion. President Michels called for discussion and hearing none asked that the roll be called.

Trustee Geary moved to Adopt a Resolution for Maintenance of Streets and Highways by A Municipal it under the Illinois Highway Code ( MFT Fund Submittals). Trustee Johnson seconded the motion. Trustee Johnson questioned why the resolution approving funding was being presented for approval before the Streets Program for the 2004-year was approved. Director Speciale stated that the approving the funding only allows the process to begin to inform IDOT that MFT funds were being requested, and does approve the actual street improvements. The street improvements that are being suggested for approval this year will be discussed at the Committee of the Whole this evening and formally approved at the next regularly scheduled meeting. President Michels called for any further discussion and hearing none asked that the roll be called.

None.

Public Works Director Special stated that he was proud to announce that the Village has been awarded Tree City Status for the 10^th time and presented the award to President Michels. Director Speciale stated that the staff would continue to work to continue the tree program and that with the joining of the Suburban Tree Consortium will be able to offer a better tree for a better price in the Villages costs share program and help to continue to foster the Tree City Program.

Mr. Speciale updated the Board on the happenings at Well #9, the rig that toppled was replaced however the crew has run into some unexpected problem and the drill bit has bound up and they are trying to retrieve it. Drilling in a new area may have to be started. A meeting with the contractors is scheduled for Thursday April 8^th and any information that is obtained will be shared with the Board at the Special meeting of April 13^th, 2004.

Mr. Richard De Tamble of 300 Wheeler Road addressed the Board concerning the possibility of hooking on to Village Water and possibly Village Sewer. Mr. De Tamble stated that he ha read of the many improvements to the Village water system and would like benefit from those improvements. Mr. De Tamble stated that when he contacted staff he was told that he would have to bare the costs of hooking up to the current system, including all boring under the road costs. Mr. De Tamble stated that he felts as a Village resident it would be nice to share in the improved water system. Mr. De Tamble also stated that as a taxpayer he felt that the Village should share in some of the costs of providing his property with Village water and sewer.

The Board discussed the request and asked the Village Engineer if the costs would be lower if additional residents were to want to tap on at this time. Mr. Burroughs stated it would be a little lower however, if all were to tap on looping would have to be done which would add to the costs.

President Michels informed Mr. De Tamble that the he would discuss the request and have staff get back to him at a later date with the costs and the additional information..

Trustee Johnson moved to adjourn the regular meeting at 6:30 p.m. Trustee Geary seconded the motion. All members in attendance voted AYE. Meeting was adjourned 6:30 p.m.

Respectfully submitted,

Cynthia L. Welsch, Acting Village Clerk

Present:

President Michels Trustee Geary, Trustee Bohler, and Trustee Johnson, Trustee Williams, Trustee Renk, and Trustee Wolf

Quorum Established.

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Community Development Director Scott Buening, Public Works Director Tony Speciale, Utilities Supervisor Merkel and Supervisor Payton.

Tabled.

Community Development Director Buening presented a request a rezoning from an R-3 zoning to B-1 Community Shopping District. Director Buening stated that this property was originally zone B-1 and somehow was changed at sometime in a Zoning Map change and was probably at one time and is really what is referred to as a Scribner’s error. However, since this error has been in place for so long that it needs to be corrected with the rezoning change. President Michels asked if the parking would be adequate. Director Buening stated yes he and the petitioner had reviewed the parking and it is adequate. The Board approved of the item being placed on the April 20^th, 2004 agenda for formal approval.

Community Development Director Buening presented a. an amendment to Ordinance 546, the PUD Ordinance creating and establishing the Sugar Grove Office and Industrial Center (also referred to as the Sugar Grove Corporate Center). Director Buening outlined the changes and the replatting as requested by the petitioner. Director Buening then introduced Mr. Michael Mills of Location Finders for the contractor purchaser, Olympia Investments II, LLC.

Mr. Mills presented the concept of what he is trying to accomplish by amending the PUD and replatting and briefly reviewed the requested amendments to the PUD. The asbuilts for the area will also be completed and furnished to the Village. Mr. Mills stated that all buildings shown on the concept presented this evening are hypothetical.

President Michel asked why the petitioner was asking for larger setback and reducing the parking and if the parking would encroach on the setbacks. Mr. Mills stated that there is adequate parking. Inadequate parking would be a detriment to any business that would locate in the area. If customers cannot find parking, they will not return.

Trustee Wolf asked why the petitioner is asking for a carwash, gas station and drive thru’s as a permitted use. . Trustee Wolf stated that he did not want to see car washes and gas stations all up and down Route 47 and he would prefer to see these items left as a Special Use as well as drive thru’s.

Trustee Geary stated that he would rather the gas stations, banks and drive thru’s be kept as a special use request, as the Board should keep control over development and not let developers have total control

Mr. Mills stated that in order to be on an even playing field with the eventual development across the street anyone placing a business on these lots would want to be able to be competitive. Mr. Mills stated that in order to successfully market the property he would need to be able to show the pre-approved uses. Mr. Mills further stated that wit the replatting and amending of the PUD this would clean up the last of the problem area and allow successful development to occur.

Trustee Renk stated that he too did not want to give up the Special Uses for the gas station and the drive thru's.

Trustee Johnson stated that she had no problem with the drive thru’s ,or bank and or the gas station should either stay a special use or just have one or the other allowed.

Trustee Bohler stated he had no problem with a bank or the drive thru’s but does not like the car wash and could not see approving a car wash in this location.

Trustee Johnson asked if the Board could still regulate items such as the orientation of buildings if the uses were permitted uses. Director Buening answered, no. Trustee Johnson stated that she could not support the uses as permitted then.

All Board members in attendance agreed that the Gas Station, banks and drive thru’s should be kept as special uses. However, the item could move forward if the petitioner and staff could work out the details, to the May Agenda for approval.

Tabled.

President Michels addressed the Board and stated that staff has not done a detailed review of the proposed development and that the question before the Board this evening is whether a residential development is appropriate for this sight and does the Board desire to amend the Comprehensive Plan to reflect the approval of such. He cautioned the Board that items such as roadway or details of the plan should not be discussed.

Community Development Director asked that the Board consider 6 items this evening when considering the petitioners requests. 1). The Comprehensive Plan is currently being revised and the current consulting planner and staff recommend against the approving of this amendment to the plan 2.) Water Supply, a based on the intitial results from the Water Study it appears the Village is deficient on water storage capacity. 3). Sewer Capacity, Fox Metro is studying the sewer capacity and has not yet rendered an opinion 4.) Violation of the Intergovernmental Agreement with the City of Aurora. While not specific the agreement does state that compatible land uses near the Airport and established flight tracks should be used. 5.) Economic Study, staff is not in agreement with the study as presented by the petitioner and has not done a full study of the area themselves 6.), no decision has taken place on what donations the petitioner is willing to give for the development.

At this time the floor was turned over to Attorney James White, Mr. White represents the Windham Group who is proposing the Stillwater development.

Mr. White stated that procedures were developed so that developers could continue to submit petitions as the Comprehensive Plans was being updated and all criteria established by the Board at time have been followed. The Water supply issue was asked of EEI and the developer was told no problem. Mr. Burroughs of EEI stated that while this was the answer the water study has brought forth additional needs and additional storage will be needed. Mr. White stated that the developer was not told before that sewer capacity was not an issue and they will work with Fox Metro. The Economic study is only presented to show that the plan is fiscally responsible and will not place a burden on the Village it was not prepared to show that it would bring additional income, as no mainly residential development brings to a community what a commercial or industrial site would. The Intergovernmental Agreement does not state that residential in incompatible, and infract the Windsor West subdivision is closer to the runways and the flight paths. The fees have been briefly discussed and the petitioner would be helping to improve Route 30, installing a stop light, install a lift station and done 5,000.00 per unit for the improvement of Municipal Drive.

Administrator Eichelberger stated that the Windsor West area was already zoned for mostly residential. Mr. White conceded that but additional acreage was rezoned also and asked that the Board consider an amendment to the Compressive Plan for this area. Mr. White then introduced Mr. Phil Panerem, the principal of the Windham Group. Mr. Panerem addressed the Board and gave an overview of the Windham group and their goal for this development. A presentation of the area, showing the housing types, density, and various sites was then presented.

The Board discussed the proposed amendment and Trustee Bohler, Trustee Geary, Trustee Williams and Trustee Renk all felt that the area was best suited for a residential development. Trustees Wolf and Johnson, as well as President Michels stated that they would prefer that this area stay a M-1 or become a commercial, perhaps a B zoning. Staff was directed to work with the petitioner and the village attorney to prepare an amendment to the Comprehensive Land Use Plan, a Zoning Amendment and a development agreement. The plan will be brought back to the Village Board for review later.

Tabled.

Public Works Director Tony Speciale presented two options for the 2004 MFT Street Maintenance Program and recommended Option A.

The Board debated the merits of both options and acknowledged that while many areas within the Village need to be addressed they were in agreement with staff that Option A as presented by staff as the best use of MFT funds at this time. Staff was directed to place the 2004 Street Maintenance Program on the May agenda for formal approval.

Administrator Eichelberger stated that the fees as presented in the resolution are generally, what was discussed with the budget discussions. The only significant change is that a preconcept review fee is being added as the Village has been receiving a significant amount of requests for a preconcept review and that most generally fees were raised by 5%, the compliance ticket fine have been adjusted by 20%. Compliance tickets fees have not been amended since 2000 and a survey of surrounding communities shows that Sugar Grove is still lower in ticket fines, however it is not the recommendation of staff to raise these fees by more at this time.

The Village Board reviewed and discussed the fee structure and approved of the resolution being placed on the May agenda for formal approval.

Meeting was adjourned at 9:45 p.m.