President Michels opened the meeting at 6:00 p.m. and asked that Trustee Geary lead the Pledge. President Michels then asked that the roll be called

Present:

President Michels, Trustee Bohler, Trustee Williams, Trustee Geary, Trustee Johnson, Trustee Renk and Trustee Wolf

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Community Development Director Scott Buening, Public Works Director Tony Speciale, Utilities Supervisor Merkel and Supervisor Payton.

None.

None.

President Michels recognized Lisa Wyatt, Kaneland School Board President and asked her if she had anything to present to the Village Board. Ms. Wyatt thanked President Michels for recognizing her and apologized for not calling to ask to be on the agenda. Ms. Wyatt then asked the Board to consider t he need for a diverse tax base when considering the changing of the land use plan as requested by Wyndham Homes. The area is currently zoned for manufacturing/industry which is sorely needed to diversity the tax base. Ms. Wyatt stated that she had spoken with Board members and that they agreed with this request and asked that she speak on their behalf.

Mr. Cliff Dreyer 325 Maple interjected that he agreed and that to put town homes next to he existing single-family homes would be a mistake and especially as there are so many town homes planned.

President Michels stated that the Wyndham project Stillwater is not on this evenings agenda however the comments given would be considered by the Village Board at such time that this project is again considered.

Approval of the Minutes of the April 6^th and April 13^th, 2004 Special, Regular and Committee Meetings

Approval of Vouchers

Treasurer’s Report

Main Street Rezoning and Special Uses – Ordinance #2004-0420B

Resolution Amending Fines and Fee Schedules – Resolution #2004-0420A

Trustee Johnson moved to approve the consent agenda items as presented. Trustee Renk seconded the motion. President Michels then called for a roll call vote.

President Trustee proclaimed April 26, 2004 and noted that in honor of Arbor Day there will 6 (six) Sugar Maples planted along Municipal Drive. President Michels then asked that the Board ratify the Proclamation. Johnson moved ratify the Proclamation proclaiming April 26, 2005 Arbor Day in Sugar Grove. Trustee Williams seconded the motion. President Michels then asked that the roll be called.

Trustee Johnson moved Adopt an Ordinance Granting a Special Use Permit for Planned Unit Development for Lots 60-65 Inclusive of the Sugar Grove Corporate Commercial and Industrial Center Being a Re-Subdivision of lots 4 and 6 of Sugar Grove Corporate Center. Trustee Renk seconded the motion. Community Development Director Scott Buening pointed out the changes that were made to the Ordinance as requested by the Board. The gas station use was deleted from the permitted use list, restaurants and drugs stores with drive thru’s were kept as permitted uses and banks with drive thru’s were changed to a special use. Trustee Johnson stated that she felt that at first she felt that all drive thoughts should be kept as a special use, however, is okay with the ordinance as presented as all banks will want to have a drive through and this will force a bank back to the Board for approval and control will be kept at the Board level for how many banks will be on Route 47. Trustees Geary and Williams adamantly stated that they preferred all drive thru’s remain a special use and that they were under the impression that this was the direction staff was given previously. Trustee Renk stated that as long as the Board can have some input and has architectural review he was okay with the Ordinance as presented. Trustee Wolf and Bohler were okay with the Ordinance as presented. Trustee Geary stated that he would feel better if the architectural review was written in the ordinance. President Michels asked Trustee Johnson if she would consider amending her motion to add that architectural approval shall be given by the Village Board for all buildings within the development. Trustee Johnson amended her motion to read Adopt an Ordinance Granting a Special Use Permit for Planned Unit Development for Lots 60-65 Inclusive of the Sugar Grove Corporate Commercial and Industrial Center Being a Re-Subdivision of lots 4 and 6 of Sugar Grove Corporate Center and that architectural approval of all building shall be given by the Village Board. Trustee Renk amended his second. President Michels called for any further discussion and hearing none asked that the roll be called on the motion as amended.

Trustee Johnson moved to authorize the execution of a contract with the State of Illinois, Procurement Services Division for the purchase of 700 tons of salt for snow and ice control in an amount not to exceed $25,000.00. Trustee Renk seconded the motion. President Michels called for discussion and hearing none asked that the roll be called.

Trustee Johnson moved to Adopt Ordinance # 2004-0420A, An Ordinance Adopting the Fiscal Year 2004-2005 Budget for the Village of Sugar Grove. Trustee Williams seconded the motion. Administrator Eichelberger stated that there are no major changes since the discussions at the last budget workshop and that the levy came in a little higher than projected however the Police Pension Fund Levy will take all the extra funds. The budget this year contains a surplus of $297,000.00 versus the deficit budgets of the past two years. CD’s will be burned for the Board and a hard copy of the budget placed in the Board Room and the Board Cubicle area. President Michels asked that the Treasurer’s Report format be placed on a future Committee of the Whole for discussion. President Michels called for any further discussion and hearing none asked that the roll be called.

Trustee Johnson moved to Adopt An Ordinance Amending the Subdivision code, Ordinance # 2004-0420C. Trustee Bohler seconded the motion. Trustee Bohler stated that he felt that 10 feet was too wide for a path. Trustee Geary asked about the curbs. Director Buening stated that the Board had requested that rolled curbs be used in residential areas, which is what was in the code so the staff eliminated the amendment, which changed the requirement to all barrier curbs. President Michels called for any further discussion and hearing none asked that the roll be called.

None.

Trustee Wolf stated that he visited the Aurora Airport and spoke with Amy Mair and she informed him of what the Airport has planned and gave him a copy of the map which contains the proposed location for the Airports Fuel Far and the 2004 Assessment Report for the Airport. Trustee Wolf stated he will be attempting to keep the relationship open with the Airport and has asked Mr. Rieser to meet with him.

President Michels asked that a Proclamation for Motorcycle Awareness Month be placed on the first agenda in May.

Trustee Bohler stated that was pleased to see that Mr. Lang has done such a great job of refurbishing his commercial / industrial buildings and asked that the Board consider giving awards to local business owner that improve their businesses.

Mr. Jim Rich, owner of Jr’s Retreat/Chicago West asked if he needed a permit to hang a sign, for the sub thesis of Chicago West, in his window. Mr. Rich also asked that the Board consider pursing a stop at the intersection of Main and Prairie on Route 47, as his business will be bringing in many people with the opening of the outlet mall in Aurora.

The Board replied that a permit was not needed to place a sign in a window and that the intersection was being reviewed currently however the final decision would rest with IDOT.

Trustee Johnson moved to adjourn the regular meeting at 6:30 p.m. Trustee Geary seconded the motion. All members in attendance voted AYE. Meeting was adjourned 6:30 p.m.

Present:

President Michels Trustee Geary, Trustee Bohler, and Trustee Johnson, Trustee Williams, Trustee Renk, and Trustee Wolf

Quorum Established.

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Community Development Director Scott Buening, Public Works Director Tony Speciale, Utilities Supervisor Merkel and Supervisor Payton.

Mr. Jim Saloga, attorney presented to the Board a concept for the proposed development called Hannaford Farm. The subdivision is proposed to be similar to Strafford woods. The developer also intended to save the barn on the sight doing all the exterior work restoration with the plan to be to turn over the barn to the homeowners association someday. The association would be responsible for the interior work. The developer is still working on the Merrill Road way issue Mr. Saloga asked that the Board consider imposing different impact fees as the lender the developer is working with is having a problem qualifying them. Mr. Saloga stated that since the homes in the area would be of a higher price he felt that impact fees should be lower. The houses as they will be bigger will generate less children.

Community Development Director Buening stated that staff has been working with the Developer on the Merrill/Bliss Intersection. Preliminary costs estimated were very recently received and have been forwarded the County. There are many issues with the intersection and with the Denny Road extension. Staff is recommendation that the Capital Improvement fee be 4,000.00, which is the same as Walnut Woods and the Windsor West.

The Board discussed the impact fees and none were in favor of reducing the fee as the homes, no matter what the size or price will have an immediate impact on Village Services. The Bliss / Merrill Intersection must be worked out. All Board members were in favor of the concept of the proposed development with housing types and though the project was exceptional. The Park Land must also be reconsidered. The Board asked the developer to continue working with staff and the county on the resolution of the Merrill / Bliss intersection.

Attorney Steve Rhodes, attorney, Mr. Chuck Hanlon, land planner and Mr. Nick Ryan of f Moser Development presented a concept for a apartment complex on property located off Wheeler Road. Mr. Rhodes stated that the staff report had been reviewed and that at this time the developer was looking for direction on 3 items, 1.) Approval of the proposed land use, 2.) Approval of the density 3.) Approval for a variance for required open space. This proposed development would contain a clubhouse, swimming pool, tot lot, a small commercial area and 220 apartments. The pool would have a open membership.

Trustee Wolf asked what the minimum apartments were to make the property worthwhile to develop in this manner. Mr. Ryan answered 200. Mr. Ryan explained that the manager would live on site and be responsible for upkeep. The proposed commercial is for retail on the main level and apartments above.

Trustee Bohler asked about the street view. Mr. Ryan answered that the development would be similar to that shown but will have a better streetscape. Some brick will be used. The Board asked the development to consider removing the two end buildings near the commercial, to put in more commercial, and to consider a few more garage units.

The Board thanked the developer for his presentation. Further comments will be forward to staff concerning the development. Staff will compile comments and work with the developer to achieve a workable plan.

Public Works Director Tony Speciale informed the Board that the Patricia Street Lift Station has had problems and will continue to have problems. Staff is aware that the Board is currently considering a development that may make the use of this lift station obsolete, however, that could be a few years. Supervisor Merkel stated that the lift station is in a reality a time bomb, staff has always tried to keep a spare pump however the pumps are outdated and are not available any long. The pumps when they fail are taken out and refurbished. Staff recommended that the lift station be updated.

Trustee Bohler asked if the parts would reusable in another station if t, Mr. Bomstead of EEI stated that yes the could be. President Michels asked that staff review the bid and identify what parts could be reused. The Board agreed with President Michels. Trustee Johnson asked if the Board would concur that, this item could be placed on the May 4^th agenda for approval, with the additional information presented. The Board agreed that the bids for the rehabilitation of the Patricia Street Lift station should be placed on the May 4^th agenda for approval, with the list of items that could be reused.

Kevin Bomstead of EEI presented the Water Feasibility study to the Board and Public present. The study was performed using current census information and no commercial usage or growth was utilized. The study shows that the Village is deficient on its water storage capacity and that this is an item that needs to be addressed. The study shows proposed locations for towers and wells. The need to diversify the water sources, the costs and the planning were included in the study. The study shows that the Village does not as a whole expend much effort to conserve water.

The Board discussed the study and the need to plan for the future for storage, new wells and looping of the water system. The Board noted that water conservation must be of a high priority to the Village and its residents.

Public Works Director Speciale presented to the Board various possible restrictions for water usage to encourage water conservation Mr. Speciale stated that there are areas that need to be worked out with the Community Development department, especially in the area of the installation of sod, however, it is imperative that conservation of water be of a high priority to the Village.

The Board discussed the ramifications of a diminished capacity of water and asked that staff work on amended water conservation guidelines and bring the recommendations back to the Village Board as quickly as possible.

Community Development Director presented to the Board the annexation of the New Bond Road Water Tower and Well site. The Board reviewed the annexation and agreed that the Village should annex the property. This item will be placed on the May 4^th agenda for approval

Administrator Eichelberger presented a proposal for auditing services from Miller, Cooper and Co. The Board reviewed the proposal and agreed with staff’s recommendation. The approval of the contract shall move forward to the May 4^th agenda for approval.

Clerk Welsch presented a draft ordinance for compliance with the State Ethics Act. This ordinance is generally referred to as the gift ban act. The new act is easier to read and included ethics for political practices. All employees will be required to read the ordinance and to sign that they have received and read the ordinance. The Board reviewed the draft ordinance and asked that it be placed on the May 4^th agenda for approval.

President Michels reminded everyone of the open house and asked that information be available for presentation on the Land Use Plan, the Transportation Plan, Para Transit, EDC, Future Development, the new wells and treatment facilities, the streets and sides walks and snow plow plan as well as water conservation.

Trustee Bohler moved to adjourn to Executive session to discuss threatened litigation, as per the exception to the open meeting act and to adjourn from Closed Session, taking no action. Trustee Johnson seconded the motion. President Michels then called for a roll call vote.

Meeting was adjourned at 10:00 p.m.