President Michels opened the meeting at 6:00 p.m. and asked that Trustee Bohler lead the Pledge. President Michels then asked that the roll be called

Present: President Michels, Trustee Bohler, Trustee Geary, Trustee Johnson, Trustee Bohler and Trustee Renk.

Absent: Trustee Williams

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Community Development Director Scott Buening, Public Works Director Tony Speciale

None.

None.

President Michels explained the protocol for receiving comments. This section is reserved for items on this evening’s agenda. President Michels then listed those items to be discussed this evening and called for any comments. No member of the audience stepped forward at this time and President Michels closed the public comments section at 6:03 p.m.

Approval of the Minutes of the May 18th, 2004 Regular & Committee Meetings and the May 25^th, Special Meeting.

Approval of Vouchers

Ordinance 2004-0601A, An Ordinance Establishing the Prevailing Wage.

Trustee Johnson moved to approve the consent agenda items as presented. Trustee Williams seconded the motion. President Michels then called for a roll call vote.

Trustee Johnson moved to adopt Ordinance #2004-0601B, Amending Title 11, Trucks Sales in M-1 District. Trustee Geary seconded the motion. Attorney James White for the Petitioner stated that Oshkosh-McNeilus will be transferring their sales center to Sugar Grove. The Board thanked Attorney White for following up on this request. President Michels then called for any further discussion and hearing none asked that the roll be called.

Trustee Johnson moved to adopt Ordinance #2004,0601C, Granting a Special Use & Variance for Property at 490 Heartland Drive (Oshkosh-McNeilus). Trustee Renk seconded the motion. President Michels called for any discussion and hearing none asked that the roll be called.

Trustee Johnson moved Adopt Ordinance #2004,0601D, Amending Title 11, Plan Commission Procedures, length of time. Trustee Renk seconded the motion. President Michels called for any discussion and hearing none asked that the roll be called.

Trustee Johnson moved to adopt Ordinance #2004-0601E, An Ordinance Amending Title 11, Map or Tex Amendment Vote Requirement, Super Majority of the Corporate Authorities. Trustee Wolf seconded the motion. President Michels called for any discussion and hearing none asked that the roll be called.

Trustee Renk moved to adopt Ordinance #2004-0601F, Amending the Village Board Compensation. Trustee Wolf seconded the motion Attorney Andersson suggested that the Board consider revised the ordinance to be more precise than as set by Budget, to actually include the wording in an amount equal to the property tax extension law. Trustee Johnson moved to amend the motion to include the wording in an amount equal to the Property Extension Law in Ordinance 2004-0601F, Amending the Village Board Compensation. Trustee Wolf amended his second. . President Michels called for any discussion and hearing none asked that the roll be called on the Ordinance as amended.

Trustee Johnson moved to approve an expenditure in an amount not to exceed $19,000.00 for the upgrade of the MSI Software and licensing and the purchase of the equipment to print, fold and stuff the Village Utility Bills. Trustee Geary seconded the motion. President Michels called for any discussion and hearing none asked that the roll be called.

Administrator Eichelberger stated that staff had worked over the holiday weekend to clean up after storm damage and asked the Director of Public Works to give the Board an update on the clean up process as many questions have been asked. Director of Public Works Speciale stated that the alarms at the well called out as they should and they were responded to. The staff moved trees out of the roadways and will be going around to pick up the parkway trees, and parkway tree branches that were downed. Trees and branches that are not parkway will be the responsibility of homeowners to dispose of. The Village’s waste contractor will pick up landscape debris. Branches and logs need to be bundled in sections no longer than 4 feet and 2 feet in diameter weighing no more than 20 pounds and placed at the curb.

Trustee Renk asked about bigger logs. Director Speciale answered that it will be up the homeowner to dispose of, whether by the Village refuse, burning in a fireplace or campfire. The Village does not have the staff or a chipper to assist residents.

Trustee Johnson expressed concern that the amount of debris may be too much for Waste Management to handle. Administrator Eichelberger stated that he did not think there was a limit in the Village’s contract; however, staff would contact Waste Management to check.

President Michels asked what the call out procedures where for an event such as this. Director Speciale answered that if an event happens outside of normal working hours, the Montgomery Dispatch places the needed calls; they have the current call out list. President Michels asked if the Village had a board up company they could rely on. Chief Sauer stated the Police Department has that list.

Trustee Bohler asked how Well 9 was coming along. Director Speciale stated it is going slow. The contractor would like to work until 9 p.m. however before allowing this staff would inform all near by residents. Trustee Geary questioned if the later work would affect the cost. Director Special stated that it should not, as the job is a bid job and not time and material. President Michels asked that the "windows" be soldier bricks rather than concrete blocks. Director Special stated he would ask the contractor to do incorporate this.

Mr. Michael Piercy, 233 Somerset asked the Board to address an issue that he has with the developer of his subdivision. Mr. Piercy stated that his parkway tree has been dead for 3 years and his neighbor’s trees are dead as well, a total of 4 or 5 trees as well as a manhole that is in the sidewalk that should be moved and a storm sewer that has sunk and has standing water. The developer should be fixing these items but has yet to do so. Mr. Piercy stated that a tree that had been newly planted and was destroyed in the recent winds has already been replaced. Mr. Piercy presented picture to the Village Board.

President Michels stated that staff would address these issues, as they are all part of the final punch list for the subdivision.

Perry Clark, EDC Director stated that he had attend a conference in Las Vegas and would urge the Village to include funding in the next budget for at least 2 people from the Village board attend the conference.

The resident at 980 Pembridge stated that the Village did a great job cleaning up and he understand the procedures for residents to get rid of their own tree debris, however, he had contacted the Park District about downed trees on the trail in Black Walnut and was told the Park District would not be cleaning it up as they have no staff and no chipper. The resident stated that he found this unacceptable.

Trustee Johnson moved to adjourn the regular meeting at 6:35 p.m. Trustee Geary seconded the motion. All members in attendance voted AYE. Meeting was adjourned 6:35 p.m.

Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk

Present:

President Michels, Trustee Bohler, Trustee Geary, Trustee Johnson, Trustee Wolf and Trustee Renk

Trustee Williams

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Community Development Director Scott Buening, Public Works Director Tony Speciale, Utilities Supervisor Merkel and Supervisor Payton.

President Michels asked Mr. DeTamble if he had any additional comments he would like to make. Mr. DeTamble stated no, he had presented all the information he had previously.

President Michels then asked staff for their input. Utilities Supervisor Merkel stated that as directed by the Village Board staff researched what was allowed by code and what the protocol was for assisting residents with water tap-ons. Staff recommendation is that the ordinance be followed and no precedent set.

The Board discussed their desire to encourage all homes within the Village to hook up to the Village water system. Trustee Wolf stated he was not in favor of subsidizing a tap on, Trustee Johnson stated that she can see both sides and would like to see if it would be less expensive if the neighbors all hooked on too.

Mr. DeTamble stated that he had spoke with a few and they were all waiting what the Village Board has to say.

Trustee Geary asked if a water main had to be installed and how would it benefit Carriage Hills who should also be encouraged to tap on. Mr. Burroughs and Mr. Speciale explained that for the Wheeler Road residents to tap on the installation of a main is not needed just a tap. Carriage Hills would require a main. The Board decided that the Carriage Hills area should be kept separate for discussion purposes.

The Board discussed waiving the tap on fee or giving an incentive. Attorney Andersson stated that the Board could not waive the fee without amending the ordinance, as ordinances cannot be overridden by motion or direction. However an incentive could be given. A time period could even be established so that a definite time period to participate in the incentive program could be given. Other options could be the establishment of a Special Service Area or a low interest loan, both of which Attorney Andersson will research for future possible use.

The Board directed staff to work on establishing an incentive program for Water Tap-ons for the Wheeler Road residents. The Board stated that at the time the residents of Carriage Hills expressed a desire this area would be worked on as the Carriage Hills area will take a lot more work and considerable more expense.

Attorney James White addressed the Village Board on behalf of the petitioner, Wyndham Homes. Mr. White presented a new site plan to the Board, which has decreased the Villas to no larger than units removed multi family and increased the commercial area. Mr. White went over the plan.

President Michels then recognized Mr. Rieser, Aurora Director of Public Works who gave a presentation on the danger of geese to aircraft and asked the Board to deny the rezoning request as the area will have retention ponds that will attract geese.

President Michels stated that when last discussed this project was at a 4-2 consensus in favor of changing the land use. The petitioner would like to have more input on the land use and any other items the Board would like to see.

President Michels questioned if the water retention/detention areas could be all dry. Mr. White stated that the area is very wet and no matter what is built retention will be needed. The Board discussed both presentations. It was noted that even commercial/industrial/business development would require detention and that the current farm fields attract geese. President Michels asked that staff give the previous list of conditions for comparison with the updated list as no decision will be made this evening and it will give the Board more information on the changes in the plan.

Trustee Geary stated that he was still in favor of the plan and was glad to see that the plan had been updated to reflect comments made previously, especially putting single family adjacent to the existing single family.

Trustee Bohler asked if the storage of the carts for the golf course would be inside or outside? It was answered that they would be sheltered in a pavilion area.

Trustee Wolf asked how the water run off would affect the existing homes. Mr. White answered that it would help the existing homes as the water naturally flows that way and retention in the new area would hold the water.

Trustee Renk stated that he supported the new plan as he did the old and was glad to see the improvements.

Trustee Wolf stated that he was still opposed to the land use plan and could not be in favor of the plan as outlined for the library as he felt it was to short sighted. Trustee Wolf stated that to give up a zoned piece that has frontage on Route 30 would be short sighted of the Board. The land may have lain vacant for a while but some times things take awhile.

President Michels asked the Board to give their comments to staff. Administrator Eichelberger stated that the Plan Commission and the Plan Council will be given a copy of the new plan and encouraged to submit comments also, however, no formal meetings will be scheduled. Staff was directed to begin the PUD drafting process.

Mr. Kevin Bomstead of EEI presented the final draft report to the Village of Sugar Grove Water Works System Needs Assessment (dated June 1, 2004). The updated report contains information on the Layne GeoScience Exploration Program and how Layne Western goes about determining where the water is located. The report also contains phases, which are associated with areas of development and not a time line. The report also contains the funding amounts, which will be needed for each phase.

The Board discussed the assessment and the need to address the current storage shortage. This shortage will need to be addressed with all new developments coming on line and not overlooked. Residents also need to be reminded of the new water conservation ordinance and encourage conserving water.

The Board approved of both items being placed on the June 15^th, 2004 consent agenda for approval.

Meeting was adjourned at 10:00 p.m.