President Michels opened the meeting at 6:00 p.m. and asked that Trustee Williams lead the Pledge. President Michels then asked that the roll be called

Present: President Michels, Trustee Bohler, Trustee Geary, Trustee Johnson, Trustee Bohler, Trustee Renk and Trustee Williams

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Attorney Steve Andersson, Community Development Director Scott Buening, Public Works Director Tony Speciale

None

Mrs. Beverly Holmes-Hughes Library Director presented to the Board the proposed new library building and the proposed sight. Mrs. Holmes-Hughes stated that the library district population is now at 11,192 and there is a need for a new building in order to service all the patrons of the library. Mr. John Cordogan of Cordogan and Clark, the architect for the building explained the characteristics of the building and how it blended with the potential use for the proposed Neumann Homes project. Mrs. Holmes-Hughes then distributed information for the upcoming referendum in November.

None

Minutes of the September 21^st, 2004, Regular and Committee of the Whole. Meetings.

Vouchers.

Resolution Approving a Sales Tax Rebate and Recapture Agreements for the SG Center (#2004-1005A&B).

Resolution Authorizing a Lease for a Portion of Calkins Drive ROW (#2004-1005C).

Ordinance Declaring Surplus Items (#2004-1005A)

Trustee Johnson moved to approve the consent agenda items as presented. Trustee Williams seconded the motion. President Michels then called for a roll call vote.

Trustee Johnson moved to approve an Ordinance Transferring Property to the Sugar Grove Park District - #2004-1005C. Trustee Renk seconded the motion. President Michels called for any discussion and hearing none asked that the roll be called.

Trustee Johnson moved to approve a Resolution Leasing Property to the Sugar Grove Park District - #2004-1005D. Trustee Williams seconded the motion. President Michels called for any discussion and hearing none asked that the roll be called.

Trustee Johnson moved to approve A Resolution Approving the Bliss Road Plat of Dedication #2004-1005E. Trustee Williams seconded the motion. President Michels called for any further discussion and hearing none asked that the roll be called.

Trustee Johnson moved to approve A Resolution Authorizing an Agreement with Kimball Hill – Settlers Ridge Water System Improvements (#2004-1005F). Trustee Renk seconded the motion. Attorney Andersson stated that Kimball Hill would like to get started on this project so that if their development is approved the water system will be ready. No promises are made within the agreement or commitments to approve the project just because Kimball Hill is fronting the funding. Additionally if the funding is to run out the Village is under no obligation to continue the project. It is estimated that if the project would begin now the water system improvements would be on line in the summer of 2006. Trustee Renk asked if the staff and engineering firm felt the sight was the correct. Mr. Burroughs off EEI, Inc. answered yes, the elevations for the tower are the biggest consideration and then judicious use of the property. President Michels called for any further discussion and hearing none asked that the roll be called.

Trustee Renk moved to approve a Resolution Authorizing an Agreement with Engineering Enterprises for the Settlers Ridge Water System Improvements - #2004-1005G. Trustee Johnson seconded the motion. Mr. David Burroughs of EEI, Inc. stated that the contract had changed slightly from the first proposal as the sub contract Layne Western had to do additional testing to locate the shallow wells. President Michels called for any further discussion and hearing none asked that the roll be called.

Trustee Johnson moved to approve an Ordinance Amending Title 11 of the SG Code (Banks as a Special Use) #2004-1005B. Trustee Williams seconded the motion. The Board thanked staff for their research on this item. President Michels called for any further discussion and hearing none asked that the roll be called.

None

Director of Public Works, Tony Speciale stated that Well #9 is pumping water in a great capacity and the water is clearing up. It will be a very productive well and is expected to be on line with a week and a half. Trustee Bohler asked if the lighting outside of the treatment plant could be changed to something a little less bright. Director Special stated he would look into it.

Trustee Renk asked Finance Director Justin VanVooren if the amounts in the Drug Fund and the DUI Fund have already been budgeted or if they could be used this year. Director VanVooren stated that they are accounted for in the Fees and Fines and that no specific items were budgeted this year. Items that are purchased must be for or related to Drug and DUI education or enforcement programs.

President Michels stated that the fire hydrants that have been refurbished looked great and thanked staff for having this project done in the manner that it is. The hydrants look new and the process chosen will obviously extend the life of them. President Michels stated that the first coffee with the Mayor went well.

Mr. John Barsanti the Republican candidate for States Attorney and Ms. Rene Robinson the Democratic candidate for States Attorney both addressed the Board.

Trustee Johnson moved to adjourn the regular meeting at 6:50 p.m. Trustee Geary seconded the motion. All members in attendance voted AYE. Meeting was adjourned 6:45 p.m.

Present:

President Michels, Trustee Bohler, Trustee Geary, Trustee Johnson, Trustee Wolf and Trustee Renk, Trustee Williams

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Community Development Director Scott Buening, Public Works Director Tony Speciale, Utilities Supervisor Merkel and Supervisor Payton.

The Board reviewed the information provided to them regarding the request from the Park District for a loan in the amount of $440,000.00 for the purchase of the fire station on Main Street. Trustee Geary stated that while he supported the Park District he felt that if the Village had excess funds that they should invest in infrastructure to help entice commercial development. President Michels stated that the amount of funds that the park district was looking for would not go very far in extending any utilities or streets and that the best time to look at funding infrastructure would be at budget time. Trustee Bohler stated that he felt this loan would be a good use of funds and that as the Village would not like to see a commercial use of this building, backing the Park District at this time is the best option. Trustee Geary stated that he could support the loan.

This item will be placed on the October 19^th, 2004 agenda for approval.

Finance Director VanVooren stated that he had spoken with a representative of all entities involved and that no one had any objections. Area municipalities were polled to see how they handle the distribution of fees collected and there is no one way that everyone handles the distribution of these funds. The Board reviewed the proposed ordinance and agreed that the distribution of funds in the manner which the staff proposed was appropriate as it used staff time in the best manner and would allow for distribution of funds to the other entities in a timely manner.

The Board reviewed the final plat for Hannaford Farm and found that it is in substantial conformance with the preliminary and agreed with staffs’ recommendations and conditions. This item will be placed on the October 19^th, 2004 agenda for approval.

Administrator Eichelberger stated that staff had brought this forward as the question affects many lots, the question being is it appropriate to allow a structure in an easement and if so, what type.

President Michels asked that staff explain why a storage shed is not allowed in an easement. Community Development Director Buening stated that the code does not allow an accessory structure in an easement. In this particular case the easement is larger than most however the question is still whether accessory buildings should be allowed in an easement. When the building permit was obtained it was shown that the shed would not be in the easement and at final inspection it was discovered that the shed had been placed in the easement. The owner questioned the definition of permanency and did not agree with staff’s interpretation.

President Michels then asked Mr. Durrenberger if he had any comments. Mr. Durrenberger stepped forward and stated that he was the owner of the shed in questions and stated that others had sheds in easements and the shed was not permanent. (Mr. Durrenberger quoted several sources as to the definition of permanency).

Attorney Andersson stated that it appeared that the Board was being asked to decide if a structure such as a shed was permanent and what constituted it being permanent and if such a structure was allowable in an easement.

The Board debated the questions and the consensus was to have Attorney Andersson draft an ordinance allowing non-permanent structures in an easement, excluding an overland drainage easement, and to clarify that permanent meant affixed to the ground by a slab or stakes.

This item amendment will need to be brought before the Plan Commission for a public hearing and will then be brought back to the Village Board with a recommendation for adoption at a later date as it is a change to the zoning ordinance.

President Michels stated that the Sugar Grove Economic Development Corporation (EDC) has requested assistance in funding a Targeted Market Analysis Study. The Prager Company would perform this study. President Michels asked the Board to consider assisting the EDC as the corporation is still in its infancy and it is in the best interest of the Village. The Prager Company has performed various studies that have greatly assisted the Village in the past. President Michels then asked Mr. Perry Clark, the EDC Executive Director to address the Board.

Mr. Clark addressed the Board and asked that the Board consider this assistance. Mr. Clark further stated that while the EDC Board has not yet approved any funding for this project, he anticipates that they will. However, if no funding is available the Village may be asked to fund the entire project. At this time the total cost of the project is $24,000.00 and the request to the Village is to fund $18,000.00.

Trustee Bohler stated that he supported the assistance and felt that if the Village did fund and if the Economic Incentive donation was implemented the funds should be used to reimburse the Village.

Trustee Johnson stated that while the idea is good she was concerned as a previous finding showed that the Village should target businesses such as distribution centers that the Board does not seem to embrace. Trustee Johnson stated that the Board should decide if there were certain types of businesses that they did not want and have them excluded from the analysis.

Trustees Geary and Renk supported the assistance request.

Trustee Wolf stated that he felt that the Board should decide the future of Sugar Grove and not a consultant. The Village is capable of deciding what is good for the Village and where it should go. At this time he can cannot support funding the project for EDC and stated that if it is done, it should be a Village project and not and EDC as the Village is funding the majority of the project and quite possibly all.

President Michels asked staff to contact Adam Prager and ask him to attend a future meeting to explain the process and the proposed study. This item will be placed on a future agenda.

The Board reviewed the signs presented and asked that sign #2 of the original submittal be used and that limestone be used and not brick.

The Board discussed the presentations for the design of the water tower (wording) and asked for input from everyone present. The consensus was that the tower should bear the wording of Sugar Grove, in the font of the logo, and that the trees from the logo should be placed separately on the tower on the sides. IE: Sugar Grove/Trees/Sugar Grove/Trees around the tower.

Finance Director VanVooren presented various formats to the Board for the presentation of the Treasurer’s report. The Board reviewed the submitted formats and while the Board agreed that the format which included the graphs was helpful in immediately determining the flow of funds due to the amount of staff which is involved asked that it be presented only at budget review time and that the reports which are standard and easily produced by the Village’s accounting system be presented.

Trustee Johnson moved to adjourn to Closed Session to discuss Personnel and to adjourn the meeting in progress taking no action. Trustee Geary seconded the motion. A roll call vote was then called.

Meeting was adjourned at 10:00 p.m.

Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk