President Michels opened the meeting at 6:00 p.m. and asked that Trustee Bohler lead the Pledge. President Michels then asked that the roll be called

Present: President Michels, Trustee Bohler, Trustee Geary, Trustee Johnson, Trustee Bohler, Trustee Williams and Trustee Renk.

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Attorney Steve Andersson, Community Development Director Scott Buening, Finance Director VanVooren and Public Works Director Tony Speciale

Public Hearings

President Michels opened the Public Hearing for comments regarding the petition for annexation of 4 S 257 Merrill Road, the Nickels property.

Mr. John Thornhill, attorney for the petitioner asked the Village Board to approve the annexation and further stated that the petitioner would be bring in additional land in the future, in approximately one years time. Mr. Thornhill further stated that he felt this annexation was in the Village’s best interest as if the property was ever forced annexed no negotiations for fees etc., could take place and the property would be just be annexed with no benefits.

Mr. Terry Hoffman, Merrill Road resident asked the Board to deny the annexation as he was concerned about storm water runoff.

President Michels asked for any further comments and hearing none closed the public hearing at 6:07 p.m.

None

President Michels opened the meeting for Public Comments and read those items, which included the consent agenda and items on General Business, which were open for public comment at this time. No member of the audience stepped forward and President Michels then closed this portion of the agenda.

Minutes of the October 19^th, 2004 Board and Committee of the Whole meetings.

Vouchers.

Declaring Surplus, Ordinance #2004-0921A.

Resolution Grating an Easement for Storm Sewer, Lots 5 & 6 of Bert Gordon’s Subdivision - Ratos

Resolution Releasing the Letter of Credit for Rolling Oaks Mass Grading.

Trustee Johnson moved to approve the consent agenda. Trustee Renk seconded the motion. President Michels then called for a roll call vote.

Trustee Geary moved to Approve contributing to the EDC Targeted Industrial Market Analysis Proposal by Prager Company in the amount of $18,000.00. Trustee Renk seconded the motion. President Michels then asked Mr. Adam Prager to explain what the Village and the Economic Development Corporation would learn from this study. Mr. Prager explained that the information in the study would show those industries that would be attracted to Sugar Grove and give a step by step by action plan for the EDC to work on bringing those industries to Sugar Grove. The study will also show what those industries would ask for in the way of incentives. Trustee Bohler asked if the study would include what the competition (nearby municipalities) was offering in the way of incentives. Mr. Prager answered this would not be included but would be easily obtainable. The study will also show what type of adverse items face the Village, but not how to over come them. President Michels then called for any further discussion and hearing none asked that the roll be called.

Trustee Johnson moved to approve a Resolution accepting an easement for storm drain purposes at lots 184, 185 and 216 in the Windstone Subdivision Unit One. Trustee Renk seconded the motion. President Michels then called for discussion and hearing none asked that the roll be called.

Trustee Bohler moved to adopt an Ordinance Authorizing an Annexation Agreement – 4 S 257 Merrill Road. Trustee Geary seconded the motion. Trustee Renk asked that the Plan Commission recommendation was on this annexation. Community Development Director Buening answered that the vote was 6 to deny and 1 abstention. Trustee Bohler asked if the parcel could be developed in the county. Director Buening answered no, the lots were too small for county zoning. Director Buening further stated that the petitioner does have a contract offer on the remainder of his property and will more than likely being requesting annexation of that parcel in the near future. President Michels then called for any further discussion and hearing none asked that the roll be called.

As the motion for the authorizing agreement failed, the ordinance annexing, amending zoning, granting variance and the resolution for final plat, could not at this time move forward.

Trustee Johnson moved to approve a Resolution Authorizing staff to sign a project agreement with Teska Associates for a Town Center Feasibility Study. Trustee Renk seconded the motion. Community Development Director Buening stated that the County had approved a $15,000.00 matching grange for this project, which is $3,000.00 more than hoped for so the Village’s contribution will also be higher. Trustee Johnson asked if the Board would have any input. Mr. Mike Hoffmana, of Teska Associates answered that the market will be looked at and citizen input and the Board vision will also be obtained. President Michels stated that he would like this plan to be very flexible. President Michels then called for any further discussion and hearing none asked that the roll be called.

Trustee Johnson moved to approve the Tax Levy for 2004 in the amount of $2,253,102.57. Trustee Geary seconded the motion. Finance Director VanVooren stated that the Village levies much higher than what the county will ultimately approve which is ruled by a provision in state statutes referred to as the Tax Cap. The actual projected amount is estimated to $880,000.00. President Michels then called for any further discussion and hearing none asked that the roll be called.

Trustee Geary moved to approve the attendance at the 2005 ICSC Convention for 2 Trustees and 1 member of Village Staff and to direct staff to obtain membership and registration for such as needed. Trustee Bohler seconded the motion. President Michels then called for discussion and hearing none asked that the roll be called.

None

Public Works Director Speciale stated that Well 9 is proceeding and still has some sand in it but it is expected to be on line soon. As soon as the water clears, the equipment will be put in service and the SCADA installed at the Treatment Facility. The Tower Painting is also proceeding, a little behind schedule, with the cleaning process being performed at this time.

None

Trustee Johnson moved to adjourn the regular meeting at 6:47 p.m. Trustee Renk seconded the motion. All members in attendance voted AYE. Meeting was adjourned 6:47 p.m.

Present:

President Michels, Trustee Bohler, Trustee Geary, Trustee Williams, Trustee Wolf, Trustee Renk, and Trustee Johnson

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Community Development Director Scott Buening, Public Works Director Tony Speciale.

Community Development Director Buening presented a petition for a zoning text amendment to allow the display, sale and repair of new or used furniture as a Special Use in the M-1 District. This request is made by Mr. Nick Bumba.

Mr. Nick Bumba addressed the Board and asked that they consider the request. The Board reviewed the request and found it to be acceptable and asked that it be placed on the consent agenda at the next meeting for approval and wished Mr. Bumba luck in his venture.

Community Development Director Buening presented a petition for rear yard set back variance for a sunroom. The Board reviewed the request and found it to be acceptable and asked that it be placed on the consent agenda at the next meeting.

Rich Young gave a brief presentation on the development and stated that Kimball Hill would be back on November 16^th for a more formal presentation at which time the Public Hearing on the annexation is scheduled to be held. He asked that the Board give any comments they may have to staff to be forwarded for consideration. The overall plan has not changed considerably from the last presentation.

The following were items that were of interest to the Board and they asked the Kimball Hill keep them in mind for the plat and annexation discussions to come in the near future.

Buffering tower from adjacent homes (the line of sight)

Current easement/village property at the end of Monna – Maintenance in the future

Lighted fields at park/school

Fire District Location

This item will be on the November 16^th agenda for Public Hearing and for a formal presentation. Mr. Randall Arndt will also be in attendance to answer questions on the plan.

The Board reviewed staff’s proposal for changes to the Village-wide addressing system and found it acceptable and directed staff to implement the new address map grid.

Clerk Welsch asked that this item be tabled to give staff time to research the additional considerations brought forth by the Village Attorney and Trustee Wolf.

Trustee Johnson moved to adjourn to Executive Session to discuss Land Acquisition and Litigation, as per the exception to the Open Meetings Act and to adjourn from Executive Session, taking no action. Trustee Geary seconded the motion. President Michels then called for a roll call vote.

Meeting was adjourned at 8:00 p.m.

Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk