Village of Sugar Grove

Regular Board Meeting

January 4^th, 2005

6:00 P.M.

President Michels opened the meeting at 6:00 p.m. and asked that Trustee Bohler lead the Pledge.  President Michels then asked that the roll be called

Present:        Trustee Bohler (President ProTem), Trustee Geary, Trustee Bohler, and Trustee Renk.

Absent:         President Michels, Trustee Johnson Trustee Williams

Quorum Established.

 Also Present:

Village Administrator Brent Eichelberger, Clerk Cynthia Welsch, Chief Brad Sauer, Attorney Steve Andersson, Community Development Director Scott Buening, Finance Director VanVooren and Public Works Director Tony Speciale

Public Hearings.            

President ProTem Bohler opened the public hearing to receive comments on the Annexation Agreement for 4 Hathaway Cresent and called for any comments.  No member of the audience stepped forward and President ProTem Bohler closed the public hearing at 6:03 p.m.

APPOINTMENTS AND PRESENTATIONS

None

PUBLIC COMMENTS ON ITEMS SCHEDULED FOR ACTION

President ProTem Bohler opened the meeting for Public Comments and read those items, which included the consent agenda and items on General Business, which were open for public comment at this time.   No member of the audience stepped forward and President ProTem Bohler then closed this portion of the agenda.

CONSENT AGENDA

1.        Approval:           Minutes of the December 21^st, 2004 meetings of the Village Board

2.        Approval:           Vouchers

Trustee Renk moved to approve the consent agenda.  Trustee Williams seconded the motion.  President Michels then called for a roll call vote.

Motion Carried.

GENERAL BUSINESS.                

Ordinance Authorizing an Annexation Agreement for 4 Hathway Cresent

Trustee Wolf moved to Ordinance Authorizing an Annexation Agreement Between Gregory T. Smith and Angela Duffy Smith and the Village of Sugar Grove  for 4 Hathway Cresent.  Trustee Johnson seconded the motion.   President ProTem Bohler then called for any discussion and hearing none asked that the roll be called.

 Motion Carried.

Resolution Setting Permit and Inspection Fees

Trustee Williams moved to Adopt a Resolution Setting Permit and Inspection Fees.  Trustee Renk seconded the motion.   Trustee Geary asked what witnessing a tap on was.  Engineer David Burroughs answered that all taps to the Village water system had to be overseen, witnessed, by the Village to insure that correct procedures and equipment was used.   President ProTem Bohler then called for any discussion and hearing none asked that the roll be called.

 Motion Carried.

Resolution Approving a Letter of Credit Reduction for Waterford Place

Trustee Williams moved to Approve a Resolution Approving a letter of Credit Reduction for Waterford Place.  Trustee Renk seconded the motion.  President ProTem Bohler then called for any discussion and hearing none asked that the roll be called.

 Motion Carried.

Discussion of a Commercial Growth Impact Donation

The Board discussed the concept of a commercial growth impact donation and agreed with the concept as proposed by staff.  The Board noted that this donation will be negotiated only with new annexations and can be changed at any time they so desire.  Staff was instructed to being to negotiate for this donation in all current annexation talks and future talks. 

NEW BUSINESS

None

REPORTS

Trustee Renk asked why the Village was not snow plowing.  Administrator Eichelberger explained that per the Village’s Subdivision Control Ordinance, Developers are required to either plow the streets in their developments or to enter into an agreement with the Village to plow until such time that the streets in the development are excepted by the Village.   Trustees Renk and Bohler stated that within this development there are residents that have lived there for a few years and are tax payers and should receive the same type of service that other residents receive.  Administrator Eichelberger stated that the developer had contacted staff and the developer indicated that they preferred to plow.  This developer has signed an agreement but has indicated hat they will plow. Trustee Renk asked why the Village used to plow but stopped.  Director of Public Works stated that the Village has plowed this year, but just enough to keep a path open for emergencies.  Yes, the Village has plowed in the past and for some reason the billing was not sent.  This is what the developer has an issue with.   However staff is still working on this subject.  The Board asked why the streets were not yet finished.  Staff answered that there are outstanding punch list items.  The Board asked for a list of all outstanding items for this development and other developments that are under construction. 

 PUBLIC COMMENTS

None.

Closed Session – Personnel

Trustee Geary moved to adjourn to Executive Session to discuss Personnel, Land Acquisition and Litigation as per the exception to the Open Meetings Act and to adjourn from Executive Session, to possibly take action.  Trustee Renk seconded the motion.  President Michels then called for a roll call vote.

 Motion Carried.

Trustee Geary moved to reconvene to Regular Session.  Trustee Renk seconded the motion.  President Michels then called for a roll call vote.

 Motion Carried.

The Board discussed the possibility of adding 2 full-time positions and moving a part-time position to a full time position.  These positions are 1 fulltime for Community Development, 1 fulltime for Finance and moving a public works position to fulltime.  Trustee Renk asked if budgetarily the Village could afford the positions.  Staff answered yes.  The Board approved the addition of 2 new office assistant positions and moving the part-time office associate to a fulltime office assistant position.

ADJOURNMENT

Meeting was adjourned at 7:30 p.m.

 Respectfully submitted, Cynthia L. Welsch, Acting Village Clerk